Office Administrator/Receptionist

Evoke Acupuncture is a top-rated clinic specializing in women’s health, fertility, and pain management.

Our team consists of a small group of hardworking women. We are compassionate, supportive, and thrive on collaboration. We are looking for an equally dedicated Office Administrator/Receptionist to oversee daily operations in our serene office.

Our ideal candidate is comfortable interacting with clients, taking care of administrative needs, and keeping our office looking beautiful. We need someone who is organized, meticulous, and detail oriented. If you want to be a part of a small team with a critical role in keeping an office running smoothly so hundreds of patients can benefit, this job is for you!

Previous experience is ideal, but not required. We will happily train the right person for our team!

Personal Qualities

• Friendly and warm. We want patients and staff to love you.
• Open attitude. Able to flexibly respond to the needs of the job.
• Dependable and reliable. As a small team, every role is critical. We want to be able to count on you.
• Able to prioritize and multitask well. There will be times when multiple tasks need to be completed and prioritizing which to complete first and calmly moving forward is important.
• Organized. You can keep track of all that is happening in the clinic.
• Tech savvy. Able to fluently navigate a mostly paperless office environment.
• Strong problem-solving skills. You are capable of addressing and resolving issues proactively rather than awaiting instructions from management.

Responsibilities

• Answer phone calls and emails
• Schedule appointments
• Process payments
• Insurance Verification, Insurance Billing
• Follow up on accounts receivable and outstanding claims
• Order supplies, maintain inventory
• Support practitioners in delivering treatments by preparing rooms, restocking supplies
• Light cleaning (dust, sweep, wiping down surfaces) in waiting room and staff room
• Assist the owner in various business management tasks

Full-Time Position

• Monday - Friday, 32-40 hours
• Long term - at least a 2 year commitment, we want someone who will grow with the business

Compensation

• $24 - $34 per hour. Starting rate depends on experience and skills. Pay will be increased with excellent performance.
• Two weeks paid time off
• 401K
• Health Insurance Benefits

To Apply

• Send Cover Letter and Resume.
• If you are seriously interested, include a cover letter. In the Cover Letter, include why you are interested in this position and why you would be a good fit.
• Any questions can be directed to jobs@evokeacupuncture.com. Please do not call the main office.

We look forward to hearing from you! Thank you!

Job Type: Full-time

Pay: $24.00 - $34.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person