Office Administrator-Computer Science

Office Administrator-Computer Science
Computer Science
Job Summary
Direct and coordinate faculty administrative support functions, provide business process oversight, and mentor/train other office support staff within the department.Duties & Responsibilities

• Leadership and supervision:
  • Oversee and manage the daily operations of a group of non-exempt civil service staff by providing guidance and making recommendations based on knowledge of department and campus policies and procedures and best practices.
  • Supervise assigned staff, which includes selection, training/mentoring, promotion, discipline, coaching, and conducting regular performance evaluations.
  • Independently coordinate and oversee the daily operations of the team in terms of processing purchases, business transactions, and other administrative tasks. Delegate, direct, and oversee responsibilities performed by the assigned staff. Establish goals, deadlines, monitor progress, provide constructive feedback, and implement actions and changes necessary to accomplish work effectively and efficiently. Conduct regular and ad hoc meetings to effectively monitor the distribution of workloads, amending as needed.
  • Serve as the liaison between assigned staff and the Assistant Director of Finance.
• Business process oversight:
  • Review transactions processed by the assigned staff, including acting as their Chrome River Manager. Train and mentor staff to ensure that proper procedures and best practices are followed when submitting transactions within the system.
  • Prepare and analyze reports related to tasks that are performed by assigned staff.
• Policy/Procedure Development:
  • Assist the Assistant Director of Finance with policy and procedure development related to tasks that are performed by faculty assistants. Recommend, design, and implement relevant new policies and procedures and updates to current policies and procedures.
• Faculty recruiting:
  • Serve as the liaison between the assigned staff and the Department Head's recruiting team.
  • Coordinate projects and tasks required to facilitate the unit's faculty hiring process, including creating templates and reference material for others to use.
  • Serve as a resource for information related to the assigned staff's role in the faculty recruiting process.
• Facilitate department-level small equipment and supply orders, including routing purchasing approvals and making purchases.
• Serve as backup for assigned staff when workload balancing is required, including, but not limited to, arranging travel, processing reimbursements, coordinating purchases, arranging internal and external meetings.
• Perform additional appropriate duties to further the mission of the department.

Additional Physical Demands
• Keyboarding, filing and general office demands
• A well-lighted, climate-controlled office will be the working space for this position
Minimum Qualifications
1. High school diploma or equivalent.
2. Any one of the following from the categories below:
Four (4) years (48 months) of work experience comparable to the third level of this series.
Two (2) years (24 months) of work experience comparable to the fourth level of this series.
Preferred Qualifications
• Associates Degree in Accounting, Business or other related field.
• 5+ years in relatable business settings.
• Prior experience working with international students and scholars
• P-card and T-card certifications
Knowledge, Skills and Abilities

• Excellent written and verbal skills to communicate on a daily basis with faculty, international students, visitors, and scholars. • A thorough and advanced understanding of University policies and procedures to ensure compliance with University regulations. • Ability to self-prioritize work tasks with little to no input from supervisor.

Appointment Information
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/26/2024. Starting salary for this position is $45,000, salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on 03/01/2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kbogle@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID: 1022887
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu