Bookkeeper/Office Administrator

A dynamic, fast-paced law firm in Chicago seeks to hire a full-time Bookkeeper/Office Administrator The Bookkeeper/Office Administrator’s role will include managing all aspects of the Firm's bookkeeping as well as handling administrative duties, overseeing maintenance of the physical office facilities and equipment, and organizing events and meetings. Familiarity with Microsoft Office Suite software and QuickBooks is required. Prior law firm experience is a bonus but not required.

Responsibilities include:

• Bookkeeping, including accounts payable, accounts receivable, monthly client billing, payroll, account reconciliation, 401K administration
• Purchasing office supplies, equipment, and furniture
• Coordinate office activities
• Overseeing the maintenance of office facilities and equipment
• Maintaining general office files
• Mail processing
• Greeting visitors and callers in a pleasant and professional manner
• Corresponding with clients, opposing counsel, co-counsel, and experts via telephone, email, mail, and fax
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings
• General administrative support including assistance with mail, email, telephones, typing, correspondence, copying, and filing

The ideal candidate will have:

• Exceptional attention to detail
• Professional yet friendly disposition
• Willingness to learn
• Excellent verbal and written communication skills
• Experience working in a fast paced, multi-tasking environment, while producing a quality product
• Ability to organize and set priorities among multiple assignments, meet deadlines, and function calmly under pressure
• Ability to work as a team, as well as independently
• Ability to adapt
• High regard for confidentiality

This is a full-time, 40-hour per week position. Salary based on experience.