Office Administrator

Diamond Baseball Holdings 

Diamond Baseball Holdings (DBH) was formed in 2021 to support, promote, and enhance Minor League Baseball through professional management, best practices, innovation and investment.  
 

The Office Coordinator position is a pivotal role within our organization. As an Office Coordinator, you will be instrumental in ensuring the smooth functioning of our office operations, playing a central role in various administrative and logistical tasks. This role offers an exciting opportunity to contribute to the dynamic atmosphere of our organization, where adaptability and initiative are highly valued. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this is the job for you!
 

Key Responsibilities:
Office Move Assistance: 

• Help facilitate our office relocation process by packing, unpacking, and setting up the new workspace.
• Contribute to the final decoration of the office and ensure IT setup readiness. 

Reception and Administrative Duties:

• Serve as the welcoming face of our office by managing phone calls, sorting mail, and handling general inquiries.
• Coordinate meetings, schedule appointments, and facilitate conference calls.
• Assist in preparing for board meetings and ensuring all necessary arrangements are in place.

Office Management: 

• Maintain the office environment by ensuring the kitchen is stocked and office supplies are replenished. Possess a strong understanding of IT systems to troubleshoot basic technical issues as they arise.

DBH Offsites Coordination:

•  Support the coordination and organization of offsite activities, including executive retreats and training sessions.

DBH Merchandising:

• Assist in the selection, ordering, and design of company merchandise, contributing to our branding efforts.

Project Support:

•  Aid in various projects by preparing presentation materials, taking meeting minutes, and providing administrative support as needed

Administrative Tasks:

•  Manage travel bookings, hotel reservations, and expense reports to ensure efficient business operations.

Qualifications:

• A proactive and self-starting individual who can anticipate and address challenges effectively.
• Previous experience in customer service, reception, or administrative roles is preferred.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) with the ability to utilize advanced functions such as Excel formulas.
• Friendly demeanor and excellent communication skills are essential for interacting with colleagues and external stakeholders. 

Pay range of $15-$20 per hour.