Office Administrator

SuperSelby is a leading private school bus transportation company in NYC that provides the highest quality, most compassionate care to students/families.

The Office Administratorwill assist in coordinating office activities and operations while providing administrative support to management.

Duties/Responsibilities:

• Directing all office activities to maximize office efficiency
• Collect & process timesheets
• Performing data entry, reporting, filing, copying, scanning, records maintenance
• Welcoming and assisting candidates and new employees with on-boarding process
• Performing other related duties as assigned / contributing to positive team outcomes,
• Managing emails, letters, packages, answering phone calls and mail distribution
• Maintaining office supplies inventory
• Maintain employment ads; reviews applicants using applicant tracking system and contact qualified employees for job openings on an ongoing basis,
• Input employee data into compliance software and assist in ensuring School Bus Drivers remain 19A compliant with the DMV regs
• Assist with registering employees into the FMCSA Drug & Alcohol Clearinghouse
• Work closely with drug testing compliance vendor to oversee drug & alcohol testing program
• Organize the discipline of employees accordingly while remaining compliant with union regulations,
• Process Workers Compensation claims appropriately,
• Manage time off requests and plan day to day staffing alongside dispatchers to ensure routes are covered appropriately,
• Recruitment and staffing

• Strong communication, organizational and time management skills a must
• Self-sufficient, exceptional work ethic with ability to meet deadlines
• Ability to prioritize tasks and problem solve
• Team player who can work with a diverse community
• Comfortable handling confidential information
• Proficient with Microsoft Office Suite

• College degree preferred or some college with equivalent work experience
• 3+ years of Administrative experience
• Previous experience as an Office Administrator or similar role
• Experience working in a compliance/results-oriented environment

Preferred Experience (but not required):

• 19-A Administrative knowledge (DMV & DOE Requirements)
• Experience in Transportation/School Bus Industry a plus
• Prior experience gained from a human resources role (e.g, labor/employee relations, recruiting, payroll, benefits)
• Bilingual English/Spanish

What We Provide:

• Productive & pleasant work environment in a growth organization
• Paid Holidays
• Paid Time Off (PTO)
• Medical/Vision/Dental
• 401k Retirement Account