Office Administrator

Are you looking for a job that has a great work environment and exciting team? Get charged up for success at Custom Lighting of Suffolk!

Custom Lighting of Suffolk was established in 2001 and is located in Mattituck, NY. For over twenty years Custom Lighting of Suffolk has been the leading electrical contractor and premier electrical contracting company of the North Fork. Custom Lighting of Suffolk company is full of opportunities to grow and advance in your profession. Our specialties include: New Building/Remodeling, Service Panel Upgrades, Electrical Vehicle Chargers, Outdoor Lighting, Generator Installation, and Smart Home Automation. Commuting is a key variable, we are seeking the role of Office Administrator to join our team considering that commutes can affect attendance and performance.

Join our powered up team! We're on the lookout for long-term, full-time Office Administrator who is ready to amp up their careers. No Nights or Weekends, EVER! We also offer Paid Time Off and 401K retirement packages.

Are you ready to electrify your career? Apply through this ad, and our team will reach out for a confidential interview. Let's embark on this exciting journey together!

Why Choose Us?

Tired of feeling overworked and underpaid? We hear you, and we've got a solution. Custom Lighting of Suffolk offers the dream schedule. 5 day work week, NO weekends, nights or holidays! And no, we're not just sitting around here. While others might be short circuited, our company is getting charged up, keeping us consistently booked 1-2 weeks in advance with quality work.

Listed below are responsibilities that the ideal candidate will be doing on a day to day basis.

Responsibilities:

• Answering all company calls and recording calls into the daily call log.
• Answer / delegate company emails and ensure projects are moving to the next steps.
• Schedule Jobs in the CRM software (Jobber), collect customer information and record in Jobber. Confirm availability with customers after scheduling.
• Use Jobber to track new jobs, project status, and advance projects to the next step and delegate duties to ensure the company is on point to a profitable finish.
• Ensure the company meets profitability goals while providing an exceptional experience to all clients, exceeding their expectations.
• Create, maintain, and report financial aspects (Invoices / Progress payments) of projects including subcontractors, materials, forecasts, and billings.
• Use Jobber Reports on a monthly basis to breakdown expenses and revenue between residential work, commercial work, and material cost.
• Communicate with the other departments of CLOS to ensure customers are moving through the sales process and Jobs are being invoiced accurately and in a timely manner. Provide clear direction to team members to ensure Jobs are completed.

Experience and Skills

• Previous experience in administrative roles is preferred
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Customer service-oriented mindset with a professional demeanor
• Proficient in using Microsoft Office Suite (Word, Excel, Google Drive)

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mattituck, NY 11952: Relocate before starting work (Required)

Work Location: In person