Office Administrator

Description

Your role at GEI.
Our Rancho Cordova office is looking for an Office Administrator.
Essential Responsibilities & Duties

• Manage front office operations, including welcoming visitors, handling phone calls, and managing mail and deliveries.
• Coordinate meetings by scheduling, attending, taking notes, arranging spaces and AV equipment, ordering refreshments, and managing room setup and cleanup.
• Assist Branch Manager in office operations using Microsoft Excel.
• Provide comprehensive administrative support to a team of professionals.
• Responsible for office administrative operations, including inventory management, ordering supplies, overseeing maintenance, organizing the workspace, and managing schedules.
• Assist with project support tasks such as reviewing, editing, and formatting documents in Word and Excel.
• Process invoices efficiently and accurately.
• Plan, coordinate, and host office events.
• Aid staff in arranging travel accommodations.

Minimum Qualifications

• 5+ years of relevant administrative experience.
• Ability to work independently and collaboratively with a positive demeanor.
• Proficiency in MS Word and Excel is a must.
• Strong grammar, writing, formatting, and editing skills, along with proficient note-taking and transcription abilities.
• Excellent verbal and written communication skills.
• Capable of light lifting of office and kitchen supplies.
• High School Diploma or equivalent.
• Possession of a valid driver’s license.

Other Details:

• Office hours: In Person Monday through Friday, 8 am to 5 pm.
• Occasional overtime and potential travel may be required.
• Competitive benefits package available.
• Pay DOE.

We are GEI.
Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.
We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.
With approximately 60 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.
Employee-owned. Employee-focused.
As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.
GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $28.84 – 43.28/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Home Office and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

GEI is an AA/equal opportunity employer, including disabled and veterans.