Office Administrative Assistant

Position: Office Administrative Assistant

Reports to: Office/Marketing Manager

Summary: Immediate Care Walk-In Management, LLC is searching for an Office Administrative Assistant to assist a corporate office of approximately 10 people. The Office Administrative Assistant completes clerical and administrative duties for the corporate office prioritizing any business needs of the Director of Operations. These may include welcoming visitors, answering and directing phone calls, and working with various departments on special projects.

Job Duties and Responsibilities:

• Greet and direct visitors to the appropriate department.
• Answer and direct telephone calls to the office, take messages and return voicemails.
• Assist in meeting coordination for Marketing, Human Resources, Accounting and Operations departments
• Directly assist management with daily administrative support.
• Responsible for creating agendas and itineraries for senior management.
• Assist with presentations and reporting.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadlines.
• Assist with coordinating travel when necessary for conferences.
• Ad hoc duties as assigned by Director of Operations and Marketing Manager.
• Assist with keeping office organized and tidy.

Required Experience:

• Bachelor’s Degree Preferred
• 1-2 years working in an office environment.
• Knowledge of various computer programs, including MS Office and email systems.
• Strong organizational skills, attention to detail and ability to multitask.
• Exceptional customer service and phone etiquette.
• Collaborative team player that is also able to work well autonomously and is a self-starter
• Routinely applies highly effective time management and organization skills (ability to multi-task and prioritize under pressure)
• Detail oriented with excellent problem-solving abilities
• Excellent verbal and written communication skills, with ability to communicate effectively with all levels of management and staff