Legal Secretary

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Job Description
Weil Silicon Valley has an opening for a Litigation Legal Secretary in its Redwood Shores office. Candidate must have 2+ years experience working in an administrative capacity (professional services or law firm background preferred). Duties include providing administrative support to attorneys including typing, editing and proofing of documents, calendaring, time entry, travel arrangements, expense reimbursement, creating and maintaining files, and working on closing binders and minute books.
Primary Responsibilities and/or Essential functions:

• Provide attorneys with administrative support such as, but not limited to, email, calendar and contact management; event and meeting planning; travel planning - create detailed itineraries; enter/submit attorney time (DTE); open new client matters; oversee and finalize billing; handle administrative requests and/or projects as assigned.
• Draft, edit, convert and print documents, presentations and spreadsheets; spellcheck and proofread work product.
• Prepare a variety of litigation pleadings and electronically file and serve court documents as required by the court at both state and federal levels.
• Interact with clients, attorneys and internal staff in a professional and courteous manner; welcome clients who visit the firm.
• Maintain organized desk; create/maintain effective filing systems; forward/retrieve files to Records Department; maintain contact sheets/desk profiles.
• Handle high volume of phone calls, while demonstrating professional phone etiquette; ensure messages are delivered promptly, accurately and according to attorney preference.
• Work with team secretaries and share responsibilities for supporting team attorneys; coordinate coverage with team secretaries when absent or away from workstation.
• Prioritize work; complete tasks with minimal supervision.
• Work overtime as requested.
• Any other responsibilities that may be added or adjusted at management's discretion.

Knowledge, Skills & Abilities:

• Candidate must be detail-oriented, organized, flexible, and self-motivated
• Show proficiency in all basic, advanced and legal specific Word and Windows as well as PowerPoint, Excel, Outlook, and Adobe Acrobat programs
• Demonstrates desire and ability to learn new technology and willingness to share knowledge to assist others
• Proficient in document formatting; spell checks and has the ability to accurately proofread all materials/documents
• Ability to prepare shells for discovery requests and TOC and TOA for briefs before e-filing a huge plus
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys
• Ability to maintain confidentiality
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities
• Excellent interpersonal skills; have the ability to work with different personalities in high-pressure situations
• Excellent written and oral communication skills; strong attention to detail
• Proven ability to prioritize workload and work well under pressure
• Working knowledge of DTE, Desksite, and ChromeRiver preferred
• Minimum typing 60 wpm

Education/Certifications:

• High School Diploma/GED required
• College degree preferred

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.