Legal Secretary - Jc-411805

Applying on Indeed.com is NOT considered an official submission to this vacancy.

Final Filing Date:4/10/2024

Job Description and Duties

Under the general supervision of the Staff Services Manager, Legal Secretaries independently perform a full range of legal secretarial duties for the Department of Industrial Relations, Office of the Director-Legal Unit (“OD-Legal”), including the most difficult complex secretarial work, supporting two or more OD-Legal attorneys and investigators. Duties include, but are not limited to:

• Finalize legal pleadings and other legal documents, including by formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service;
• Electronically file legal pleadings in the workers’ compensation system (using EAMS), in state and federal trial and appellate courts, and with the State Personnel Board and other state and federal agencies;
• Serve legal pleadings and other documents on other parties to an action;
• Review applicable court rules and ensure pleadings, exhibits and other documents comply with the rules;
• Organize, file and serve trial exhibits;
• Maintain up-to-date appearance and filing calendars;
• Coordinate depositions, including by arranging for location and court reporter;
• Prepare and serve subpoenas;
• Create case files and handle all case filing;
• Process attorneys’ incoming and outgoing mail;
• Answer and screen telephone calls;
• General support of the office and organizational needs of OD-Legal.

This is a full-time position in an office environment on the 18th floor of a 45-story private office building located at 355 S. Grand Avenue, Los Angeles, California.

Employees in this position have a cubicle, work at desks, and are required to work extensively on computers as necessary for the drafting of letters and other documents, and for research, email communication, file review, training, and other purposes.

The office location in downtown Los Angeles on Bunker Hill, and is approximately three blocks from the 4th Street / Pershing Sq. Metro Red Line station. Many bus lines have stops on adjacent streets, including Commuter Express buses as well as LADOT Dash buses.

Benefits include reimbursement of 100% of the cost of commuter transit passes.

Bike parking is available in the building’s garage.

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://www.calcareers.ca.gov/JOBSGEN/5PB25.PDF

You will find additional information about the job in the Duty Statement.

Job Type: Full-time

Pay: $4,120.00 - $5,418.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Los Angeles, CA 90071: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90071