Legal Secretary

Build your big career with the Firm that does Big Law better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration and community and have been recognized as a top workplace by The American Lawyer, Working Mother Magazine, Vault and the Human Rights Campaign.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

• A Firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for diverse perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental and financial health, with an emphasis on work/life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

PositionSummary:

The Legal Secretary performs a variety of administrative support tasks for the assigned attorneys within the designated Practice Group. This position may perform additional duties and responsibilities relating to the assigned Practice Group. The Legal Secretary works under general supervision and relies on instruction and guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

• Prepare, edit and proofread documents including correspondence, agreements, spreadsheets and presentations
• Set up, organize and maintain paper and electronic filing systems with client documents
• Enter attorneys’ time entries and prepare and maintain monthly client billing and vendor invoices
• Prepare and maintain expense reports
• Coordinate and schedule client meetings
• Arrange, schedule and book attorney travel
• Conduct detailed client intake and analyze potential conflicts for new clients/matters and the opening of same
• Maintain attorney client lists, contacts and calendars
• Monitor attorney Outlook inbox and calendar and remind attorney of responses needed and upcoming calendar events
• Proactively remind attorneys of impending deadlines and obligations

Job Specifications:

• Ability to work effectively in a fast-paced environment
• Ability to understand and follow specific and detailed instructions
• Strong interpersonal and communication skills (oral and written), professional demeanor and presentation
• Strong client service and high-quality standards for services to meet or exceed client expectations
• Strong organization skills and attention to detail
• Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills
• Strong computer skills with the ability to learn new software applications quickly
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

• GQ1

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.

Expected Pay Range in San Francisco $75,000 – $135,000

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.