Human Resources Coordinator/Assistant

Rotating Machinery Services (RMS) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise—all backed by responsiveness in competitive prices and lead times.

RMS’ commitment to quality penetrates every aspect of the organization and in the guiding force for all decision making. With an equal blend of cutting edge technology, engineering experience, and the work of skilled crafts people, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.

THE ROLE

We are looking for a Human Resources Coordinator/ Assistant to join our Human Resources team and aid with and facilitate the human resource processes at all business locations. The position will be based out of our Downtown Houston facility with travel to our Northchase office once a week. At times, Travel between other facilities will be required for coverage.

This role provides administrative support to the human resource function including record-keeping, organization of documentation HRIS entry and on-site administrative tasks, such as welcoming and announcing visitors, setting up meetings, ordering lunch, etc. Experience in Recruiting, coordinating interview schedules and obtaining candidate evaluations forms.

The Human Resources (HR) Coordinator /Assistant s responsible for performing HR related assignments and carries out responsibilities including, but not limited to: recruitment support, onboarding, employee engagement, training/event support, performance management aid, health and wellness support, and employment compliance related to record retention, labor posting and employee files. The role requires strong communication and attendance, organization, attention to detail, interpersonal and team building skills as well as planning skills in order to foster collaborative relationships and employee engagement.

REQUIRED SKILLS

• Exceptional ability to multitask, prioritize, and manage time and resources effectively.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Display ownership and accountability for tasks and responsibilities.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Working understanding of human resource principles, practices and procedures.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn, human resource information system (HRIS), and similar computer applications.
• Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word. Will be required to pass basic skills test, if considered for hire.

PRIMARY ROLE RESPONSIBILITIES:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists HR in the coordination of telephone screening meetings, scheduling interviews, conducting/assisting in interviews, and managing pre-employment screening.
• Partner with the HR team to conduct new hire on boarding program by scheduling, organizing and preparing materials.
• Handles documents associated with RMS events, to include but not limited to, work anniversaries, welcome materials, and birthday cards.
• Responsible for data entry into the HRIS database.
• Works with the guidance of HR Team on creating standardization of HR forms, numbering of documents, job description titles, and uniformed coding in the HRIS system (ADP Workforce Now).
• Ensures human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, retirement celebrations, customer meetings.
• Provides clerical support to the HR department.

ADDITIONAL RESPONSIBILITIES:

• Orders Office Supplies for Northchase office
• Sets up meeting rooms and order meals for site customer or employee meetings.
• Assists with providing research for policies, training, and other human resource issues.
• Creates and updates detailed teamwork instructions, both paper and digital copies, to help drive internal Human Resources process and procedures.
• You may be required to perform other job-related duties as requested by the HR team.
• Cross-training throughout Human Resources functions.
• Assists Manager with Human Resources meeting minutes.

REQUIRED EXPERIENCE & QUALIFICATIONS:

• Minimum of 2 years of HR experience within a complex and dynamic work environment.
• Experience in a manufacturing environment (preferred)
• HR exposure to one or more of the following areas would be helpful: administration, onboarding, off-boarding, recruitment, HRIS, and employee engagement.
• Must be able to work in a fast-paced environment with a high focus on meeting deadlines.
• HRIS experience with ADP Workforce Now is helpful, but not required.
• Exhibits passion and drive for HR; takes initiative and is continuously evolving to stay personally and organizationally effective.
• Builds trust, has professional credibility and delivers results.
• Works with a strong sense of integrity and confidentiality.
• Demonstrates successful collaboration with a service-oriented approach.
• Strong written/verbal communication skills and must have attention to detail.
• Computer proficiency (Microsoft Word, Excel, Outlook, and PowerPoint).
• Ability to organize, multitask, prioritize and work efficiently under pressure.
• Ability to travel between our other facilities located in South Houston, Pearland, Greenspoint and Tomball.
• Ability to occasionally work nights and weekends, based on business needs (This position is a 40+ hour a week position).
• This position is an on-site position.

REQUIRED EDUCATION:

• Associate or Bachelor degree in Human Resources or Business Management; or a minimum of 5 years Field experience required.
• Experience in ADP Workforce Now (Preferred)

Work Environment:

This position is based in an office setting within a manufacturing center. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machining operations that generate moderate noise and metal particles.

WHAT WE OFFER

• Competitive Pay
• Paid Time Off
• Medical / Dental / Vision
• 401k
• Employee Incentive Programs
• Employee Reimbursement Programs

Come Join Rotating Machinery Services Inc. and watch your Career go TURBO! Visit www.rotatingmachinery.com to learn more about who we are and what we do.