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Form of workJob Description
Human Resources Administrative Assistant
Qualifications
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High school diploma or GED equivalent from an accredited institution
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A minimum of two (2) years of full-time paid work experience within an office environment performing clerical duties, providing customer service and administrative support, to include specifically heavy data entry, inbound/outbound calls, filing (includes archiving)/sorting (includes mail and other HR related documents)
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Excellent organization skills, time management and ability to meet tight deadlines
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Excellent reading comprehension and verbal/written communication skills
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Intermediate PC experience, Microsoft Excel, Word, and Outlook
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Associates degree or higher in Business/ Human Resources
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Previous full-time experience working in Human Resources in the local government industry
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Working knowledge of clerical office experience and phone etiquette
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Must be able to work independently and function effectively in a team-oriented
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Ability to work special hours upon request
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Ability to work in a fast paced environment, when necessary
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Detail oriented with strong proofreading, spelling and grammar skills
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Must possess a professional attitude and appearance and ability to work well with all levels of management
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Must possess good customer service skills
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Must maintain a high level of confidentiality
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Minor physical effort required, which may involve periods of standing, walking, bending, reaching, stretching, climbing, lifting less than 30 lbs or similar activities (e.g., filing, delivering, sorting)
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Regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination)
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High school or equivalent (Required)
Responsibilities
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Miscellaneous Tasks: Greet visitors, employees and clients in a professional and courteous manner
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Answer calls/take messages and forward to the appropriate party
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Maintain filing system
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Handle vendor invoices
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Maintain, organize and request orders for office supplies within HR
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Maintain training certifications for all departmental personnel
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Alternate for handling Service Awards and Retirement Proclamations
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Create or update departmental job descriptions, as needed
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May be responsible for assisting with responding to Open Records Requests
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Alternate for maintaining Compliance posters throughout the department
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Primarily responsible for retrieving and distributing HR staff inter-departmental mail
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Payroll: Process time-entry for all temporary personnel
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Maintain temporary staff database/logs
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Responsible for the departmental deactivation of all temporary personnel and update/maintain checklist
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Recruitment: Coordinate the placement of temporary staff and schedule job interviews
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New-Hire Processing: Responsible for processing new temporary personnel and assist with orientation
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Typically, an office environment with adequate lighting and ventilation and a normal range of temperature and noise level
Benefits
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Medical, Dental and Vision Insurance offered
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Pay: $15.00 per hour - Paid Weekly - Direct Deposit
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Monday-Friday, 8:00 am - 5:00 pm
