Office Administrative Assistant / Payroll Clerk / Personnel Coordinator

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Baytown, Texas Job Listings
SUMMARY
Houston Auto Appraisers is hiring a Payroll Officer / Personnel Coordinatorat our corporate office in Baytown, Texas who isexperienced with the following duties and responsibilities:

• Ensuring all payroll transactions are processed efficiently.
• Keep track of hour rates, wages, compensation new hire information.
• Address issues and questions regarding payroll from employees and superiors.
• Prepare reports for upper management, finance department etc.
• Collecting, calculating, and entering data in order to maintain and update payroll information.
• Resolving payroll discrepancies Maintaining payroll operations by following policies and procedures.
• Gather information on hours worked for each employee Calculate the correct amount.
• Receive approval from upper management for payments when needed Prepare and execute pay orders through ADP and distribute paychecks.
• Administer statements of payment to personnel either electronically or on paper.
• Houston Auto Appraisers is an awesome place to work at!! Yes!!

Houston Auto Appraisers has Excellent pay and full-time employment.
Houston Auto Appraisers is seeking to hire a seasoned Motor Vehicle Auto Title & Registration Manager in Baytown, Texas in the Amegy Bank Tower Suite 406.
Motor Vehicle Title & Registration Representatives interact continuously with the public, simultaneously data entering a high volume of detailed information. We seek detail-oriented individuals with rapid and accurate keyboarding skills, excellent communication skills, and the ability to interact professionally in a customer service environment.
The key responsibilities include:

• Interacting with walk-in clients and clients calling in needing Auto Title Transfers, Auto Registrations, & Bonded Titles services on Personal Vehicles, Commercial Trucks, Trailers, Boats and other Watercraft - as recognized by the Tax Office, DMV, and Parks & Wildlife Divisions.
• Excellent position for individuals who has experience working in a new or used car dealerships titling department.
• Providing excellent and efficient customer service to include effectively communicating information about policies, procedures, statutes, and regulations to the general public.
• Work at the customer service counter processing transactions, computing and collecting fees, balancing money collected with computer record of transactions.
• Cash handling capabilities to include computing and collecting fees.
• Effectively communicate and interact with a diverse population interpreting and applying statutes, regulations, policies and procedures in person, over the phone, and in writing.
• Enter and retrieve information from an electronic database, quickly and accurately.
• Research information, analyze documentation, review, and explain findings.
• Plan and organize work to accommodate the daily needs of the customers and office.
• Comply with and promote the office policies and procedures in a fair and equitable manner.
• Houston Auto Title a division of Houston Auto Appraisers would benefit from hiring an individual that demonstrates the following strengths:
• Time management skills with the ability to multi-task with frequent interruptions while remaining calm, organized, and accurate.
• Takes initiative, is a quick learner, and able to follow instructions and follow through with assigned tasks.
• Thorough understanding of complex concepts relating to titles, registrations, driver permits, driver licenses, and state issued Identification Cards.
• The ability to work well independently making correct decisions and ask for assistance as necessary.
• Knowledge of office equipment and Microsoft computer programs such as Windows, Word, Outlook, and Excel.
• Positive and energetic. Strong interpersonal skills with the ability to deal with irate customers in a professional manner.
• Openness and flexibility in your approach in developing new knowledge and skills.
• Capable and willing to switch job assignments throughout the work shift as necessary without advance notice and work compensated overtime to adjust to the work volume.
• Strong organizational skills with the ability to prioritize work load and multi-task with frequent interruptions.
• Cash handling experience.
• Data entry skills.

MINIMUM QUALIFICATIONS: Six months of employment experience that included cash handling and working directly with clients or customers. Examples of qualifying experience include such work as sales cashier, bank teller, or cashier.
OR
Six months of office clerical employment experience providing information to clients, customers, or the general public on services, procedures, and requirements, which included entering or retrieving data using computer systems.
Special Note:
A background check of criminal justice information will be conducted upon initial employment.
A candidates ability to perform alphanumeric data entry is one of the areas evaluated during the hiring process. Candidates selected for an interview will be required to provide the results of an alphanumeric data entry skill test conducted within the previous six months.
Houston Auto Appraisers is looking for a qualified Human Resources Manager to assist with our growing Auto Appraisal & Expert Witness Practice.
Responsible for all human resource activities for the company. Provide advice, assistance and follow-up on company policies, procedures, and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries.
PRIMARY RESPONSIBILITIES

• Responsible for all human resource activities to include employment, compensation, labor relations, benefits, and training and development.
• Interview job applicants; review application/resume; evaluate applicant skills and make recommendations regarding applicant's qualifications.
• Develop and maintain relationship with employment agencies, universities and other recruitment sources.
• Prepare and maintain company salary structure, job documentation, and job evaluation systems. Complete salary survey questionnaires.
• Prepare, process and distribute payroll.
• Design and conduct new employee orientations.
• Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
• Work with union representative to resolve labor relation issues.
• Recommend, develop and schedule training and development courses.
• Provide advice, assistance and follow-up on company policies, procedures, and documentation.
• Coordinate the resolution of specific policy-related and procedural problems and inquiries.
• Recommend, develop and maintain human resource data bases, computer software systems, and manual filing systems.
• Develop and recommend operating policy and procedural improvements.
• Other duties as assigned.

ADDITIONAL RESPONSIBILITIES

• Perform specific research/investigation into operational issues, as requested.
• Provide on-the-job training to new employees.

KNOWLEDGE AND SKILL REQUIREMENTS

• Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
• Knowledge of multiple human resource disciplines. Knowledge of federal and state employment and benefit laws. Strong interpersonal and communication skills. Ability to analyze data and provide recommendations. This is normally acquired through a combination of the completion of a Bachelor's Degree and three to five years of human resource experience.
• Visibility requires maintaining a professional appearance and providing a positive company image to the public.

WORKING CONDITIONS
Working conditions are normal for an office environment.
Please contact Roy Theophilus Bent, Jr on my cell phone at 832-279-2368
ADMINISTRATIVE ASSISTANT NEEDED IN BAYTOWN, TEXAS
Administrative Assistance Needed for Insurance Adjusting & Claims Company!
Excellent Pay: $15.00 - $20 per hour. (Bilingual candidates encouraged to apply.)
Contact Roy Bent - Houston Auto Appraisers 1-877-845-2368
Administrative Assistant Job Description:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee holiday records
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 7 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience