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SalaryMagnit Direct Sourcing on behalf of Toyota is currently hiring a HR Assistant role for a temporary, on-site assignment in Plano, TX.
This position is a 4-month assignment, with potential to extend. The pay range for this role is between $18-24/Hr. Benefits: Medical, Dental, Vision, 401K.
Who We Are:
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.
Responsibilities:
1. I-9 Verification:
- Facilitate the accurate completion of Form I-9 for all new hires, ensuring compliance with federal regulations.
- Verify and authenticate employee documentation to establish their eligibility to work in the United States.
- Auditing paper I-9s’ that have been uploaded to Equifax, which are missing information to clear the audit.
- Clear backlog of missing I-9s’; which involves contacting current team members to obtain new I-9s if:
i. And I-9 was never completed.
ii. A reverification is needed and overdue.
iii. An I-9 was in process but failed verification and a TNC is required, etc.
2. Record Keeping:
- Maintain organized and up-to-date records of all I-9 forms and supporting documentation.
- Conduct regular audits to ensure accuracy and compliance, making corrections as necessary.
3. Communication:
- Collaborate with HR, hiring managers, and other stakeholders to resolve any issues related to I-9 compliance.
- Serve as a point of contact for government agencies during audits or investigations.
4. Process Improvement:
- Identify opportunities to streamline and improve the I-9 verification process.
- Implement best practices to enhance efficiency and accuracy in I-9 administration.
Required Skills/Abilities:
- Previous experience in HR, compliance, or a related field, with specific exposure to I-9 verification processes.
- Strong knowledge of federal immigration laws and regulations.
- Excellent organizational and time-management skills.
- Detail-oriented with a commitment to accuracy and compliance.
- Effective communication skills, both written and verbal.
- Ability to handle sensitive and confidential information with discretion.
- Experience with HRIS (Human Resources Information System) and electronic I-9 solutions is a plus.
Preferred Skills/Abilities:
- Previously experience using TALX – Equifax platform for I-9 administration
Education and Experience:
- Highschool Diploma
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
Talented, dedicated people are an integral part of our mission to build the best workforce, working together to create the future of mobility and make the world a better place. We are always on the lookout for diverse, driven, and collaborative talent interested in performing contract work for Toyota.
Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.
