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SalaryFLSA Status: Non-Exempt
Approved Date: 10/17/2023
Approved By: Morgan Martinez
Job Title: HR Administrative Assistant
Department: Human Resources
Summary Assists the Human Resource Department and operates the telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Processes employment applications and assists in other employment activities.
- Retrieves messages from voice mail and forwards to appropriate personnel.
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information.
- Pre-registers and welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Monitors visitor access and issues passes when required.
- Updates appointment calendars.
- Receives, sorts, and routes mail, and maintains and routes publications.
- Performs other clerical duties as needed, such as filing, photocopying, and collating.
- Sends “welcome” letters to all new hires.
- Orders:
- Loc Apparel for employees
- Business cards
- Flowers for funerals
- Orders baby gift
- Coffee and coffee supplies and beverages for office area
- Office supplies – i.e., pads of paper, pens etc.
- Food and beverages for meetings - breakfast or luncheons for supervisors/managers/directors etc.
- Ensures that the main conference room is stocked with beverages and is set up and ready for meetings.
- Ensures that the conference rooms are clean and orderly.
- Takes supply closet inventory and ensures is neat and organized.
- Compiles orientation packets for contractors and sends weekly hours to staffing agencies.
- Sets up weekly overtime for weekend work in Plex.
Competencies
To perform the job successfully, an individual will need to perform the following competencies.
Quantity of Work
The quantity of work produced and the promptness with which it is completed.
Quality of Work
The ability displayed and accuracy of work produced, meeting company standards, and requiring little to no rework.
Judgement/Knowledge of Job
Knowledge of job, techniques, skills, equipment, procedures, materials, etc.
Attendance/Dependability
Punctuality and attendance.
Teamwork/ Attitude
Willingness and cooperativeness with co-workers and supervisors; ability to accept constructive criticism.
Initiative/Independence
The degree to which an employee searches out new tasks and expands their ability to perform assigned tasks without direct supervision.
Adherence to Policy
Follow quality environmental policies and have knowledge of AS9100 and IS14001.
Adherence to Safety
Follow safety procedures, security protocol, and wear proper PPE.
Education and/or Experience
High school diploma or general education degree (GED) and three to five years related experience and/or training; or equivalent combination of education and experience.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee may occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Loc Performance is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
