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SalaryWe are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in various office software and systems, and have a strong attention to detail. Great People skills are a must.
Duties:
- Greet and assist visitors and patients in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person or department
- Schedule appointments and maintain calendars for multiple staff members
- Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment
- Maintain office supplies inventory by checking stock levels and placing orders as needed
- Assist with data entry, filing, scanning, and organizing documents
- Update and maintain electronic medical records using Dentrix software
- Ensure compliance with HIPAA regulations when handling sensitive patient information
- Provide administrative support to various departments as needed
Requirements:
- High school diploma or equivalent required; associate's degree preferred
- Proven experience as an office assistant or in a similar administrative role
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software/systems
- Familiarity with dental or medical terminology is a plus
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Strong attention to detail and accuracy in data entry and record keeping
- Ability to handle confidential information with discretion
- Knowledge of phone systems and ability to handle multiple phone lines at once
- Strong verbal and written communication skills
If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply for this position. We offer competitive compensation and benefits packages. Please submit your resume along with a cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
* Health insurance
* Paid sick time
* Paid time off
* Retirement plan
Schedule:
* Monday to Friday
Experience:
* office work: 2 years (Required)
Work Location: In person
Job Types: Full-time, Part-time
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Healthcare setting:
- Clinic
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
