Office Manager/Receptionist (Part Time)

Company Summary:

Ushio America, Inc. (“Ushio”), is a leading provider of light sources and solutions in a wide spectrum, from deep UV to far infrared, using lasers, lamps, LEDs, and systems for applications including semiconductor, life sciences, entertainment, and specialty lighting. Ushio’s parent company, Ushio Inc. (6925: TYO), is a publicly traded corporation in Tokyo, Japan, with over 50 subsidiaries worldwide.

Job Overview:
We are seeking an experienced and highly organized Office Manager/Receptionist to join our team. As the Office Manager/Receptionist, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This role requires a combination of administrative, managerial, and interpersonal skills.

Job Duties:

Office Manager

• Negotiate contracts with vendors such as HVAC, janitorial, security and fire systems
• Resolve vendor invoice discrepancies/disputes
• Perform routine maintenance on facility and address repairs that are needed
• Purchase/order office and break room supplies and equipment
• Handle petty cash
• Monthly fire extinguisher inspection
• Provide estimates for approval on big projects/repairs
• Schedule and coordinate appointments, meetings, etc.
• Ensure compliance with company policies and procedures

Receptionist

• Manage the front desk, including greeting visitors, answering phone calls, and responding to emails
• Process invoices and pay outstanding bills for company accounts
• Decorate and plan all office Holiday Events
• Stock copy machines
• Collect and sort all mail and packages
• Help file employment documents
• Assist with Onboarding

Skills:

• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent calendar management skills to schedule appointments and meetings efficiently
• Experience in event planning and coordination
• Knowledge of human resources practices and procedures
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong administrative skills with attention to detail

Requirements:

• High School Diploma
• At least 2-3 years experience in a previous Office Environment
• Interpersonal skills
• Time Management and Organization Skills
• Keen attention to detail and problem solving skills

Benefits:

• Flexible working hours
• Can start work at 7am, 8am, 9am, etc.
• 6 hour shifts, Monday - Friday

Job Type: Part-time

Pay: $20.00 - $28.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Cypress, CA 90630: Relocate before starting work (Required)

Work Location: In person