Financial Administrative Assistant

Job Description: Financial Administrative Assistant

Location: Gruppo USA, Inc. 1102 Broadway, Brooklyn, NY

Position Summary:

As a Financial Administrative Assistant, you will play a key role in supporting our financial processes and assisting the Project Accountant. Your responsibilities will include a blend of financial, bookkeeping, and administrative tasks, ensuring the efficiency and accuracy of our financial operations.

Key Duties and Responsibilities:

· Liaison with Project Accountant: Regularly communicate with the Project Accountant to determine daily priorities and ensure alignment on tasks.

· Financial Transaction Management: Research and accurately record financial transactions on a daily basis, ensuring each is assigned to the correct project.

· Timesheet Management: Collect and complete timesheets from field installers, verifying accuracy and compliance with project and payroll timelines.

· Invoice Processing: Review, record, and file invoices from vendors, ensuring they are processed in a timely and accurate manner.

· Payment Reconciliation: Match incoming and outgoing payments with their respective remittances or invoices, ensuring accuracy in all financial records.

· Filing System Maintenance: Organize and maintain a filing system for invoices and remittance advisories for easy retrieval and reference.

· Project Expense Queries: Actively request and gather information from Project Managers regarding project-related expenses.

· Expense Processing: Efficiently process business and employee expenses, ensuring all expenditures are accounted for and authorized.

· Administrative Support: Provide comprehensive administrative support to the Project Accountant, including but not limited to, handling additional tasks as required.

Qualifications:

· Proven experience in a Financial Administrative role or a similar role.

· Strong organizational and time-management skills.

· Excellent communication and interpersonal abilities.

· Proficiency in accounting software and MS Office.

· Attention to detail and problem-solving skills.

· A team player with a proactive approach.

Company Overview:

Gruppo USA, Inc. is a Brooklyn-based company specializing in high-end, luxury millwork and furniture installations. Catering to a diverse range of sectors including retail, residential, and hospitality projects, Gruppo USA is known for its meticulous craftsmanship and exceptional service.

Please submit your resume and cover letter to theo@gruppoiu.com by 01/30/2024. Only shortlisted candidates will be contacted for interviews. Gruppo USA, Inc. is an equal opportunity employer and values diversity. We look forward to considering your application and potentially welcoming you to our team!

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person