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Software Guidance & Assistance, Inc., (SGA), is searching for a US Administrative Assistant - 4 for a CONTACT assignment with one of our premier Financial services clients in lower Manhattan, NY .
Responsibilities :
Provide high level administrative support for one or more members of the Equity Capital Markets team - senior leaders requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
"Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.
"Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
"Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
"Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
"Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required.
"Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
"Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.
"Submit monthly expenses, submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, event planning.
"Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
"Review and approve invoices, reports, memos, letters, financial statements, and other documents.
"Review and approve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
"Prepare agendas and make arrangements for committee, board and other meetings.
"Perform other duties as required.
Required Skills :
Preferred Skills :
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
Responsibilities :
Provide high level administrative support for one or more members of the Equity Capital Markets team - senior leaders requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
"Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.
"Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
"Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
"Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
"Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required.
"Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
"Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.
"Submit monthly expenses, submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, event planning.
"Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
"Review and approve invoices, reports, memos, letters, financial statements, and other documents.
"Review and approve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
"Prepare agendas and make arrangements for committee, board and other meetings.
"Perform other duties as required.
Required Skills :
- 7+ years of experience of Administrate assistance
- Previous experience supporting senior level executives.
Excellent Outlook and calendar management skills
Experience booking travel/filing travel and entertainment expenses for multiple resources.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. - Excellent coordination, organizational, time-management and work prioritization skills
- Attention to detail, resourceful, and accountability in follow-up
- Proactive approach to problem-solving and the ability to work independently to make decisions.
- Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
- Flexibility, high tolerance for change and an ability to learn quickly
- Ability to handle sensitive materials under the pressure of last minute deadlines
- Desire to be proactive and create a positive experience for others
- Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
Preferred Skills :
- Previous experience in corporate and investment banking
- Salesforce
- Excel and PowerPoint
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
