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Form of workJOB SUMMARY
The Executive Assistant role is responsible for handling the administrative tasks on behalf of the Executive Management team that includes but is not limited to managing executive appointments, responding to inquiries, sorting documents, coordinating travel, and providing overall support to executive team members.
CORE ESSENTIAL FUNCTIONS
Ministry Vision & Values: Models the standards and expectations of a member at BattleCreek Church in all areas of responsibility including: Profession of Jesus Christ, Baptism by immersion, commitment to personal spiritual growth, membership and worship at BattleCreek Church, Community Group participation, a lifestyle of tithing and generosity, and serving out of a call and giftedness.
Policy and Procedure: Possesses knowledge (or seeks appropriate guidance) and maintains the ability to accurately apply all policies and procedures as listed in the BattleCreek employee handbook or as otherwise instructed as able to lead others.
Communication: Keeps Supervisor and/or Human Resources informed of significant problems (legal or liability threat) that jeopardize the achievement of objectives.
Continuous Improvement: Possesses talent, desire, passion, servant leadership and initiative to take position and department(s) to the next level while continuing the learning process to ensure the very best possible team, department and work environment.
POSITION SPECIFIC ESSENTIAL FUNCTIONS
- Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments, managing and organizing electronic files, paper files, and library both books and CD's
- Completes monthly expense reports
- Composes and prepares correspondence that is confidential and arranges complex and detailed travel plans, itineraries, and agendas
- Possesses the ability to interact with council members and staff on behalf of the executive team as needed
- Works closely with executive management team to keep them well informed of upcoming commitments and has the ability to determine the level of prioritization of requests that come in for time with the team
- Manage special projects as needed
- Edits and completes first drafts for written communication to be sent out from executive team members as needed
- Must be highly organized and be able to successfully function in a fast-moving environment and the ability to keep information confidential
MINIMUM REQUIREMENTS
- Four year degree/ education or equivalent in related discipline, preferred.
- At least 5 years' administrative support experience, preferred.
- Specialized training and/or experience as related to areas of essential function, preferred.
PHYSICAL REQUIREMENTS
This position operated in a professional office environment but may require the following physical demands: general lifting of materials up to 20 pounds, bending kneeling, carrying, walking, and using hands/fingers to handle items. May include days where hours sitting at a computer are needed. Ability to acclimate to weather for outdoor events as needed.
QUALITIES & CHARACTERISTICS
Organization: Highly organized and has the ability to multi-task and perform multifaceted projects in conjunction with day-to-day activities.
Interpersonal Skills Superior interpersonal abilities. Ability to interact/collaborate with credibility and advise diverse personalities through tactful, mature and flexible communication and relationships.
Judgment: Good reasoning abilities and sound judgment.
Communication Skills: Good communication skills, both verbal and in writing.
Resourcefulness: Able to independently and creatively utilize problem solving skills and available resources to arrive at desired outcomes.
Credibility: Ability to establish credibility and be decisive while recognizing and supporting the organization's goals and objectives.
Ownership: Takes ownership of position competencies continuously striving to serve others, collaborate and complete all tasks as assigned by supervisor with excellence.
