Executive Assistant

Enovation Controls is looking for an Executive Assistant to join our team. The main responsibility of this role will be to support the CEO and executive leadership team. Success in this position will include a high level of integrity, confidentiality and discernment, attention to detail and the ability to multitask.
About Us
Enovation Controls specializes in complex projects, offering unparalleled expertise and innovative solutions. As a turnkey provider, we are dedicated to delivering game-changing technology and exceeding expectations. Our commitment to excellence is embedded in our core values, and we seek individuals who resonate with our values and thrive in our dynamic environment. With diverse teams and a focus on high-performance standards, we are proud to be recognized as a Great Place to Work for four consecutive years.
Tell Me More

• The working environment is collaborative across many inter-organizational teams. Your input is not only valued, but necessary!
• We like to think of ourselves as easygoing - we offer a flexible work schedule and a laidback environment, as well as comfortable casual attire every day.
• Many companies use the catchy phrase "work hard, play hard" - we do too! However, we live this out every day and it is very much integrated throughout all departments.

Key Responsibilities

• Provide daily confidential support to CEO and perform routine administrative responsibilities as directed.
• Manage and maintain executive leadership outlook calendar including appointments, travel, meetings, conference calls, etc.
• Draft, prepare, and edit all oral and written dictation in the form of notes, letters, reports, spreadsheets, and other forms of presentations.
• Manage and document business expenditures, audit invoices, and credit card statements required to validate charges as well as prepare any associated expense reports for reimbursement.
• Maintain, store, and secure paper and electronic filing systems in order to retrieve, update, and purge files as directed.
• Communicate with the travel agent to arrange all domestic/international travel for the executive(s) and any accompanying travelers.

Requirements

• Associates or Bachelor's degree, preferred.
• Experience in administrative support, senior level preferred.
• Must have strong computer/research skills as well as excellent communication skills.
• Must be extremely detail-oriented in order to execute multiple tasks and priorities in a timely manner with proven reliability.
• Experience with event planning.

Desired Characteristics

• Integrity: Integrity, honesty, and implicit trust are absolutely critical. Nothing else matters if implicit trust is broken.
• Confidentiality and discernment: A sense of discretion is critical. Dealing with sensitive matters will be an everyday job.
• Self-Starter: Visualize the big picture without the need of constant supervision and direction. Independent thought and action.
• Persistent: Diligent follow-up without being confrontational. Push back appropriately when overcommitted.
• Resourcefulness: Know when and how to take appropriate action. Pursue all alternatives to come up with a solution.
• Anticipating Needs: See what others don't see and constantly look ahead.
• Organizational Skills: Hyper-organized.
• Detail Oriented: Proofing down to the last detail. Nothing is missing or overlooked.
• Excellent Communication Skills: Strong intrapersonal and interpersonal skills.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit, and business need.