Executive Assistant To The Chro

Take your career up a few notches with a non-profit academic medical center and safety-net hospital.
THE JOB
As a Executive Assistant your roles and responsibilities will include:

• The Executive Assistant (EA) provides confidential executive support in a one-on-one working relationship with the SVP and Chief Human Resources Officer (CHRO). The role involves handling of sensitive and confidential information, meeting scheduling and preparation, making national and international travel arrangements, providing project coordination support, and interacting with other EAs of executive officers, the board of directors, and management personnel inside and outside of the organization.
• The Executive Assistant must be able to act independently and with limited supervision to maintain administrative processes, and maintain a professional demeanor and flexibility as job demands require. Have the ability to manage multiple projects, deadlines, and other priorities as they change continually.
• Provides executive administrative support to a Department Chair, Executive Director, or Vice President and other department senior leaders, including, but not limited to scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, and preparing documents and slides using PowerPoint, Excel, and Microsoft Word.
• Composes high-level correspondence and memoranda independently and with professional quality. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports before submission.Analyzes, categorizes, prioritizes, and distributes mail. May initiate responses for the Chief s review and/or complete and send out responses on his/her behalf, as per established protocols.
• Maintains the Chief s calendar up-to-date; coordinates vacation, and schedules meetings and appointments with particular attention to preventing scheduling conflicts.Makes registration and travel arrangements; makes hotel reservations; provides written itineraries for all travel plans.Schedules meetings, track responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed.
• Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional.
  Follows up with managers, to ensure adherence to project and tasks deadlines.
  Manages invoices and accounts payable for the department. Manages subscriptions. Assists with monitoring departmental budget and account balances.
• Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional.
  Follows up with managers, to ensure adherence to project and tasks deadlines.
  Manages invoices and accounts payable for the department. Manages subscriptions. Assists with monitoring departmental budget and account balances.
• Creates reports, spreadsheets, charts, presentations, or other correspondence requested.
  Performs office-related duties such as maintaining departmental files, manuals, and records; picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.

DESIRED SKILLS AND EXPERIENCE
Most importantly, you need to be a passionate Executive Assistant who enjoys his work and is considered to be one of the best within your organization. The ideal Executive Assistant would be someone with deep experience in many (if not all) of the following:

• Minimum of 5 years of experience is needed in an office environment.
• A bachelor s Degree in a related field is required or a combination of additional experience and training will be considered.

We understand that even if you are a seasoned Executive Assistant you may not have all the skills listed here. If you are a good at what you do and have a willingness to learn, lets talk.
ADDITIONAL INFORMATION
Compensation: Based on Experience. One of the best in the industry
Minimum Education: A bachelor s Degree in a related field is required or a combination of additional experience and training will be considered.
Minimum Experience: Minimum of 5 years of experience is needed in an office environment.
Type of position: Full time Permanent Position with benefits
Telecommute: No
Location: Boston, MA
Relocation accepted: No