Executive Assistant

This is a great opportunity to leverage your administrative and collaboration skills in an exciting role that supports our Chief Executive Officer (CEO) and Executive Team. But first, here is a little bit about Elements Financial:

WE MAKE MONDAYS MORE ENJOYABLE.

There are many ways to describe the Elements culture: fun, meaningful, supportive, and full of opportunities. See here for more information - https://www.elements.org/careers/our-culture/

Today we serve the employees of 150+ organizations around the U.S. We currently rank among the top 3% of credit unions nationally with 100,000+ members. We have the resources, staff, and expertise to support our members with unparalleled service and leading-edge technology.

Elements Financial is a best place to work because we want our employees to be the expert, live the purpose, and grow the business. Our Purpose is to Empower Members to Achieve Financial Success.

We are seeking a professional problem-solver who possesses attention to detail and an outstanding ability to follow-up and complete tasks. If you thrive in a supportive role, show confidence, and maintain a high level of confidentiality and professionalism, this is the perfect position for you. In this role you will make a lasting impact as you leverage your expertise, live out our purpose, and help grow our business.

This is a hybrid role that requires some on-site work (inside our Indianapolis, Indiana office). In addition to the on-site duties, there are additional responsibilities that can be completed outside of the office, resulting in this being a hybrid role.

You will leverage your expertise to best serve our members:

• Facilitate and assist with prioritizing the workflow of the CEO.
• Provide senior-level administrative support and assistance to the CEO and/or other assigned Executive Team members.
• Receive incoming communication or memos on behalf of CEO or Executive Team; review contents, determine importance, and summarize and/or distribute contents to appropriate team members.
• Organize, schedule, and prepare for meetings; including but not limited to gathering documents in advance, room setup and other room logistics, attending meetings, taking notes and/or recording minutes.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO and Executive Team when requested.
• Manage scheduling for company executive(s).
• Draft, review, and send communications on behalf of CEO.
• Answer and respond to phone calls; communicate messages and information to the Executive Team.
• Coordinate travel arrangements and expenses for CEO and other executives when requested.
• Maintain various records and documents for company executive(s).
• Solve administrative problems independently.
• Demonstrate a proficiency with technology, including mastery with Microsoft Word and PowerPoint.
• Perform additional duties as assigned by executives.

You will make a difference as you live out our purpose:

• Establish a smooth and efficient process and environment for monthly meetings with our Board of Directors and as needed, external vendor partners.
• Lead agenda planning, audio/visual support, and meeting support for both in-person and virtual meetings.
• Serve as the point person for meetings’ technology and catering needs.
• Serve as the liaison for the Board of Directors, including on-boarding of new members, communication, compiling and distributing board materials, and supporting board member access to the portal and the building for in-person meetings.

You will help grow the business:

• Build rapport and use relationship skills, representing Element’s in a professional manner with team members and Elements’ partners.
• Work collaboratively with all areas of Elements Financial.
• Influence various aspects of the business through excellent report preparation, recordkeeping, expense and budget management, audit preparation, presentation development, meeting preparation and event planning.

You will continue to grow professionally:

• Continually pursue knowledge of industry practices, products, and professional growth opportunities.
• Continue to sharpen your skills through networking and mentoring with others to get ideas and best practices.

Minimum Requirements:

• Strong collaboration and communication (both verbal and written) skills.
• A focus on respect and excellent service to both external and internal (team) members.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• High school diploma or equivalent plus 5 years related experience (preferably C-suite), or a degree in a related field with 3 years of experience.
• Consistently show confidence while maintaining a high level of confidentiality and professionalism.
• Must possess solid technical skills and ability to keep up to date with numerous software packages.
• Ability to function well in a high-paced and at times stressful environment.
• Possess a “Fix it” and “Process Improvement” mentality with an ability to stay calm and find solutions when things go awry.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Microsoft Office Suite required.
• Ability to foster an inclusive environment that promotes belonging.
• A proven track record of integrity with a demonstrated ability to build trust.

Job Type: Full-time

Pay: $50,155.00 - $75,230.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative assistant: 3 years (Preferred)
• Executive Assistant (preferably C-suite): 3 years (Preferred)
• Microsoft Office Suite: 1 year (Preferred)

Ability to Relocate:

• Indianapolis, IN 46202: Relocate before starting work (Required)

Work Location: Hybrid remote in Indianapolis, IN 46202