Executive Assistant To Vice Chancellor Of Academic Affairs

The Executive Assistant reports to the Vice Chancellor of Academic Affairs. The position requires independent work efforts with the capability to work under stressful situations; while promoting and maintaining a close working relationship with employees and students as well.
Provides professional administrative support to the Vice Chancellor for Academic Affairs.
Assists in administration of Office of Academic Affairs functions including maintaining the Banner System by: coordinating class input; inputting all rooms; inputting part-time and full-time faculty names for class rosters and SUMMA evaluation forms; changing class capacities as required; keeping Banner system updated throughout the semester.
Prepare reports for Vice Chancellor regarding class loading faculty schedules etc.
Coordinate projects with each school's assistant(s).
Prepare and track part-time faculty costs.
Maintain advisory committee records and plan annual meetings.
Plan and coordinate full-time and part-time faculty functions.
Prepare routine reports tracking classes.
Schedule routine meetings.
Monitor professional development activities.
Assist students, face-to-face, e-mail and by telephone.
Perform general office responsibilities. Create correspondence.
Order office supplies, instructor materials, and textbooks.
Manage P-card purchases. Prepare requisitions, travel, and registrations.
Organize, assist and/or plan College functions, such as advisory meetings, clubs or organization
events, or committee meetings.
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.
Demonstrated experience in managing multiple projects required.
Must possess excellent relationship building skills including working successfully with diverse populations, including (but not limited to) college and school personnel, teachers and prospective students.
Must possess effective communication skills (phone, email, and written) and experience in public speaking. Proficiency with Microsoft Applications (Word, Excel, PowerPoint, and Teams) is required; experience with a Customer Relationship Management tool is preferred.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
The position requires sensitivity to and understanding the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees.
Benefits:
Excellent benefits, including : medical, dental, vision, retirement, life insurance, spouse/child life insurance, LTD, STD, Identity Theft Protection, voluntary benefits, etc.
Employer contribution to Health Savings Account (with enrollment in medical CDHP insurance)
No waiting period to enroll in benefits.
Employer contribution to retirement plan. (Employee contribution not required)
Paid time off: vacation and sick accrued bi-weekly.
Paid holidays: 8 days plus winter break between December 25th and January 1st.
Free tuition for employee and dependents.
Professional Development opportunities.
Salary $16.35/hour
Associate's Degree in Administrative Office Technology or related degree, and two years of office administration experience, or equivalent experience required.
A minimum of two years of relevant professional work experience is preferred.
Selected candidates for employment will be subject to pre-employment background checks, including criminal history checks, have a valid driver's license; and any offer of employment will be contingent upon that outcome.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.