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SalaryExecutive Assistant
Job Overview
We are searching for a meticulously organized Executive Assistant to fortify our executive team, including the CEO and the VP of Construction. This role is pivotal in maintaining the smooth operation of our dynamic environment, serving as the linchpin for internal and external communications relating to the company's daily operations.
About Us
The Justus Companies, headquartered in Indianapolis, Indiana, stand at the forefront of creating award-winning communities, consistently ranking among the nation's elite in multifamily housing. With a legacy of hands-on leadership, unwavering attention to detail, and a dedication to serving others, we have cultivated a reputation for excellence in Senior Living, Multi-Family Living, Construction and Development, and Property Management. Our commitment to enhancing the fabric of Indianapolis and beyond drives our continuous growth as an industry beacon.
Key Responsibilities
- Offer comprehensive support to our executive team, becoming an essential point of contact for internal and external stakeholders on matters impacting company operations.
- Manage sensitive and personal information with the utmost discretion and integrity.
- Undertake a broad array of administrative duties: schedule management, composing/preparing correspondence, coordinating intricate travel plans, and handling complex documents with precision.
- Champion a positive company image and foster an uplifting office atmosphere.
- Tackle incoming issues and concerns with strategic prioritization, ensuring efficient correspondence.
- Engage in contract management and provide administrative support for estate management.
- Organize and facilitate meetings and special events, ensuring seamless execution.
- Develop and maintain presentations, reports, and other vital documents using Microsoft Office Suite.
- Keep our filing and database systems up to date, ensuring information is accessible and organized.
Qualifications
- Mastery in Microsoft Office (Outlook, Word, Excel, PowerPoint) is crucial.
- Exceptional organizational skills with a proven track record of balancing multiple priorities.
- Background in accounting and legal processes is highly desirable.
- Unparalleled attention to detail and communication skills (both verbal and written).
- Strong interpersonal abilities, capable of nurturing relationships with a wide array of stakeholders.
- A commitment to discretion and confidentiality in handling sensitive information.
- Proven ability to meet deadlines and excel in a fast-paced setting.
- Must possess a valid driver’s license in compliance with Indiana state law.
Education and Experience
- A bachelor’s degree is preferred.
- At least 4 years of experience in an Executive Assistant role supporting senior-level executives (CEO/President) is required.
The Justus Companies rewards all full-time associates with an extensive benefits package, including but not limited to:
- Medical
- Dental
- Vision
- 401k plan w/company contribution
- Company Paid Life Insurance
- Paid Time Off
- Paid Holidays
- Education Reimbursement Program
Join us at The Justus Companies, where your ability to make a difference fuels our success. If you’re passionate about detail, organization, and supporting leadership to achieve exceptional outcomes, we’d love to hear from you.
Please visit our website at: https://www.justus.net/
