Administrative Assistant - Executive Projects

OUR COMPANY:

At K&S Engineers, Inc., a second-generation family business specializing in geotechnical, environmental, civil, and construction engineering, our welcoming work culture is deeply rooted in family values. We prioritize mutual respect, collaboration, and open communication, fostering an environment where every team member feels valued and supported. Embracing diversity and inclusion, we believe in the power of varied perspectives to drive innovation and excellence. From recruitment to ongoing development, we actively promote diversity, ensuring everyone has the opportunity to thrive.

With a commitment to giving back, we strive to make a positive impact beyond our projects. Our expertise encompasses a comprehensive range of services, delivering solutions that exceed expectations while upholding our shared values of integrity and excellence. Join us at K&S and become part of a dynamic team where your talents are recognized, your voice is heard, and your contributions shape a brighter future for all.

Job Title:

ADMINISTRATIVE ASSISTANT - EXECUTIVE PROJECTS

JOB OVERVIEW: We are seeking a highly skilled Administrative Assistant to support high-level Executive Projects within our dynamic organization. The ideal candidate will possess exceptional proficiency in Microsoft Excel, outstanding communication skills, and the ability to thrive in high-stress environments. The role requires energy, meticulous attention to detail, familiarity with scheduling, and some proficiency in QuickBooks.

KEY RESPONSIBILITIES:

• Executive Project Support:
• Provide comprehensive administrative support to executives, assisting with project coordination, documentation, and follow-up tasks.
• Provide administrative support to the management team.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Assist with document management, including filing, scanning, and archiving.
• Perform data entry and maintain accurate records.
• Answer phone calls and respond to inquiries in a professional manner.
• Assist with front desk duties, including managing the reception area.
• Coordinate travel arrangements for staff members.
• Assist with event planning and coordination.
• Microsoft Excel Expertise: Utilize advanced Excel skills to create, maintain, and analyze complex spreadsheets, reports, and data sets, ensuring accuracy and efficiency.
• Communication: Serve as a primary point of contact for internal and external communications, demonstrating professionalism and clarity in all interactions.
• High-Stress Environment Management: Effectively manage competing priorities, tight deadlines, and unexpected challenges with resilience and composure.
• Energetic Support: Bring a proactive and enthusiastic approach to tasks, maintaining a positive attitude and fostering a collaborative work environment.
• Attention to Detail: Execute tasks with precision and thoroughness, meticulously reviewing documents, schedules, and financial records for accuracy and completeness.
• Scheduling: Coordinate complex calendars, meetings, and travel arrangements for executives, optimizing efficiency and accommodating shifting priorities.
• QuickBooks Proficiency: Assist with basic accounting tasks, such as invoice processing, expense tracking, and financial reporting, using QuickBooks software.
• Administrative Efficiency: Streamline administrative processes, implement organizational systems, and contribute innovative ideas for enhancing productivity.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all aspects of job performance.

QUALIFICATIONS:

• Bachelor's degree preferred, or equivalent work experience.
• Proven experience in administrative support roles, preferably in high-pressure environments.
• Exceptional proficiency in Microsoft Excel and Microsoft Word, with advanced formatting, document creation, and editing skills.
• Outstanding written and verbal communication skills, with a keen attention to detail.
• Ability to thrive in fast-paced, high-stress environments, demonstrating adaptability and resilience.
• Energetic and proactive approach to tasks, with a strong commitment to teamwork and collaboration.
• Familiarity with scheduling software and QuickBooks accounting software is highly desirable.
• Experience in the construction industry is a plus, though not required.
• Strong organizational and multitasking abilities, with a demonstrated track record of prioritizing and managing competing demands effectively.

Job Types: Full-time, Part-time

Pay: $16.00 - $23.75 per hour

Expected hours: 25 – 45 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Highland, IN 46322: Relocate before starting work (Required)

Work Location: In person