Address
Form of workMennonite Mission Network is a small nonprofit enterprise commissioned by Mennonite Church USA to lead, mobilize, and equip communities of faith to carry out their calling. Through service opportunities, learning resources and long-term relationships with partners across the world, we help connect people and communities of faith.
Job Type: Full Time (30 - 40 hours)
In Office or Hybrid
We are currently looking for FullTimeExecutive Assistant to add to our team. At Mennonite Mission Network, we operate in a collaborative working environment that values its employees. We offer competitive benefits, including standard insurance options available day one, paid sick time, vacation time available immediately, significant employer contributions to retirement funds, flexible work arrangements when needed, robust employee assistance program, and more.
Job Summary:
The Executive Assistant provides comprehensive administrative support to the Executive Director, acting as the primary liaison for internal and external communications and overseeing special projects and executive outreach efforts.
Required Skills/Abilities:
- Demonstrates creativity and thrives in a mission-driven, community-oriented environment.
- Exercises sound judgment in various situations.
- Possesses strong written and verbal communication skills.
- Demonstrates strong administrative and organizational skills, effectively balancing multiple priorities.
- Works independently on projects from start to finish and handles pressure well when managing a variety of activities and confidential matters.
- Exhibits good personal skills and has a welcoming demeanor; perceptive, people-oriented, and culturally sensitive.
- Builds and maintains effective, productive, and trustworthy relationships; handles confidential information appropriately.
- Takes initiative, shows good judgment, and can organize and work independently with little supervision; effectively manages time and multiple responsibilities.
- Demonstrates strong decision-making ability and attention to detail.
- Effectively manages calendars, travel, logistics, and agendas.
- Possesses a strong knowledge of MS Office, including Word, Excel, PowerPoint, Teams, and Outlook; adept at navigating database technologies.
- Proven ability in scheduling, meeting deadlines, taking minutes, and managing files for complex projects.
- Flexible in work schedule, willing to work non-standard hours as needed, such as for travel and meetings.
- Encourages teamwork among individuals from diverse work units.
Duties/Responsibilities:
- Provide comprehensive administrative support to the Executive Director (ED), including managing their calendar, composing confidential correspondence, coordinating travel arrangements, and preparing meeting documents and minutes.
- Ensure the ED's schedule is effectively managed and adhered to.
- Facilitate access to the ED's time and office in mutually beneficial ways.
- Communicate directly with Board members, donors, and others on behalf of the ED regarding programmatic initiatives.
- Collect and prioritize incoming issues and concerns addressed to the ED, including sensitive or confidential matters; Determine appropriate responses or referrals.
- Serve as a liaison to ensure smooth communication between the Executive Director's office and internal departments. Demonstrate leadership to maintain credibility, trust, and support among senior management staff.
- Collaborate closely with the ED to keep them informed about upcoming commitments and responsibilities. Act as a "barometer" by staying informed about environmental issues.
- Lead efforts to cultivate relationships crucial to the organization's success.
- Manage various special projects for the ED, some of which may impact the organization.
- Successfully complete critical aspects of deliverables, including drafting correspondence and other tasks that facilitate the ED's leadership.
- Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often under deadline pressures.
- Serve as the organizational secretary. Assist with management of the Executive Office and Board of Directors budgets, as well as working with Finance staff to manage expenses for the ED and all the board of directors.
- Demonstrate Christian commitment and the spirit of Mission Network to staff, board, and constituency.
- Engage in staff prayer, inspiration sessions, and other all staff functions, contributing positively to corporate spiritual life and office values.
- Attend board meetings and spiritual retreats with the Executive Leadership Team as requested.
- Assist and/or represent the Executive Office in planning staff activities such as being the MnM planning team, all-staff retreat, townhall meetings, etc.
Preferred Education and Experience:
- Bachelor’s degree preferred or equivalent work experience
- Desirable to have intercultural mission and service experience
Travel Requirements:
Ability to travel 30-45 days per year and as required.
Organizational Fit:
- Passion for and about God’s reconciling mission to the world.
- Committed to Jesus Christ.
- Embraces and lives the mission, vision and values of Mennonite Mission Network and helps to create an environment in which they flourish.
- Willing to contribute to the strategic direction of Mennonite Mission Network as an organization in innovative, positive, and collaborative ways.
- Committed to denominational and agency goals of anti-racist action. Has received anti-racism training within the past three years or is willing to participate in that training within one year of employment.
