Executive Assistant To The City Auditor

The Position

The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the City’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland Office of the City Auditor Department?
Oakland’s elected City Auditor independently reviews services the City of Oakland provides to residents, merchants, and visitors. The Office evaluates the effectiveness, equity, and efficiency of City programs and makes recommendations to improve operations, transparency, and outcomes through performance audits that follow standards set by the U.S. Government Accountability Office. Through public reporting and recommendations, the City Auditor’s Office strengthens public accountability, and provides independent, reliable, accurate, and timely information to the City Council, the public, and other stakeholders.
The Office’s performance audits cover the full spectrum of City activities, including but not limited to library services, homelessness services, police oversight, fire prevention, public campaign financing, financial management, and building permitting. Performance audits vary in both size and scope and may include determining whether a City department or program is operating in the most economical and efficient manner possible, assessing whether a program is meeting its stated goals and objectives, and testing for compliance with laws and regulations.
The City Auditor’s Office also investigates allegations of fraud, waste, and abuse submitted to the City Auditor’s Whistleblower Hotline, and performs financial analyses of ballot measures that qualify for City elections.
For more information visit: https://www.oaklandauditor.com/.
After exploring our website, do you find yourself passionate about our mission, vision and values? Are you organized and an excellent multi-tasker? Are you warm, compassionate, and a good listener? Do you have a talent for forging relationships and wish to support a leader that is fighting for a more ethical, efficient, and effective city government? If so, we want to hear from you. The successful candidate will be supported to further develop their own skills and expertise and join a team that values its employees.
We are looking for someone who is:

• Professional as demonstrated by a history of displaying responsible, ethical, and honest behavior, holding confidential information, and presenting oneself as a positive representative of the Department.
• An excellent communicator with the ability to communicate information respectfully, clearly, and concisely in both written and verbal forms.
• A team player who shows a willingness to engage others for input and establish mutually productive relationships with the Auditor’s Team and other City Departments.
• Interpersonally savvy, and able to respond appropriately to the community, City staff, and leadership, and manage strained situations.
• Adaptable and agile; able to respond positively to change and modify behavior as the situation requires.
• An excellent multi-tasker and able to manage several projects at once to ensure projects are completed timely and critical deadlines aren’t missed.
Able to embrace a “no task is too small” mindset.

• Providing sophisticated calendar management for the City Auditor, ensuring time is appropriately utilized and preserved.
• Scheduling and coordinating internal and external meetings.
• Serving as the primary point of contact for internal and external constituencies on all matters to the City Auditor, including those of a highly confidential or critical nature.
• Drafting, reviewing, and sending communications on behalf of the City Auditor.
• Serving as a liaison between the City Auditor, city staff, and the public.
• Assisting Senior Administrative staff with office management.
• Editing and formatting PowerPoint presentations and reports.
• Supervising clerical personnel or interns.

• You will have the opportunity to work for one of four elected City Auditors in California, introducing you to the intricacies and impact of elected leadership.
• You will get the opportunity to work with others and on your own! You’ll work alongside a seasoned Administrative Manager but have plenty of alone time to work.
• You will have a variety of opportunities for continued development.
• You will enjoy a hybrid work from home/in office schedule.
You’ll work with an experienced, dedicated, and close-knit team that also likes to have fun!

• This is a public facing role, you will be interacting with the public.
• You will be responsible for finding the answers to questions or procedures you may not know.
• Multitasking is necessary, you will be managing multiple tasks in a deadline-oriented environment, which means you will be working under pressure to meet deadlines occasionally.
• Working outside of office hours on occasion – you must be flexible to support the City Auditor during meetings that occur in the evenings or on the weekends.

• Decision Making: Choosing optimal courses of action in a timely manner.
• Using Technology: Working with electronic hardware and software applications.
• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment.
• Adaptability: Responding positively to change and modifying behavior as the situation requires.
• Attention to Detail: Focusing on the details of work content, work steps, and final work product.
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity.
• Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others.
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability.
• Oral Communication: Engaging effectively in dialogue.
• Writing: Communicating effectively in writing.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations.
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace.
• Teamwork: Collaborating with others to achieve shared goals.
• Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries.

Minimum Requirements for Application

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

Education:

Experience:

• 3+ years supporting an elected official preferably in the City of Oakland.
• Seasoned user of Microsoft 365. Outlook, Teams, Excel, and PowerPoint. Adobe.
• Experience in bill paying, purchasing, and budget management.
• Experience designing work products (via InDesign, Canva, etc.).
• Training in, or a passion for, Diversity, Equity, and Inclusion.
• Experience using social media platforms creatively or Customer Management Tools such as HubSpot, Constant Contact, etc.
• Experience with expense reimbursement and reconciliation processes (charge cards, check requests, travel expense vouchers, etc.) for travel and other expenses a plus.

Supplemental Information

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule. The Office of the City Auditor (Office) currently considers requests for remote work (telecommuting) for up to three days per week. Remote work requests are considered and approved according to the Office’s needs and pursuant to relevant Memoranda of Understanding and City policies.
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Management Leave
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k, and employee Training.