Executive Assistant

Company Summary
MGE is a utility infrastructure contractor serving investor-owned and public utilities throughout California from its headquarters in Paso Robles and satellite offices throughout the state. Our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements.
Job Summary
The Executive Assistant will provide a variety of high-level administrative support to the Vice President. This position will need to prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on strict project deadlines to successful completion. This job is for a natural go-getter who is resourceful, thinks independently, anticipates the needs of others, and operates with little direct supervision.
Duties and Responsibilities

• Manage the VP’s active calendar, and schedule appointments/meetings.
• Compose and prepare correspondence that is sometimes confidential in nature.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Perform clerical and administrative tasks including supply orders, drafting letters, invoices, reports, and other documents for staff members.
• Lend support to other offices as needed.
• Schedule and attend meetings on behalf of the VP taking notes and recording minutes.
• Research, prioritize, and follow up on incoming issues, concerns, and communications on behalf of the VP, including those of a sensitive or confidential nature and determine appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the VP’s office and internal departments; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the VP, some of which may have organizational impact.
• Performs other related duties as assigned.

Qualifications and Skills/Abilities

• Proficiency in multiple calendar platforms including Google Calendar and Outlook.
• A proven ability to execute with consistent delivery and reprioritize based on evolving business needs.
• Superb communication and interpersonal skills with ability to tailor communication to different audiences.
• Proven collaborator who can interface with multiple teams to reach a goal.
• Ability to maintain composure in a fast-paced environment.
• Ability to flex and adapt with ever-changing priorities.
• Superb organizational skills and attention to detail.
• Strong critical thinking skills to work through challenges and/or scheduling conflicts and identify the best solution.
• The ability to effectively prioritize tasks and multi-task efficiently.
• A strong ability to build cross functional partnerships and work collaboratively.

• Valid Class C Driver’s License with a clean driving record

Education and Experience

• Required: High School Diploma or GED
• Required: Minimum 5 years of experience in a progressively responsible administrative role. 3 years providing support at senior leadership level preferred.

Required: Successful candidates must pass the following pre-employment requirements prior to beginning employment: drug screen and background check. Background checks include, but are not limited to, Social Security Verification, prior employment verification, motor vehicle records, personal and professional references, and criminal history.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Affirmative Action/EEO Statement
MGE Underground, Inc., provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice
Compensation
The salary range for the Executive Assistant in Yuba City, CA is $66,560 to $72,000 annually.
The above salary range represents MGE Underground, Inc.’s competitive compensation at the time of this job post. Pay within this range will be determined based on a number of factors, including but not limited to, experience, education, skills/abilities, and applicable knowledge.
Benefits
MGE Underground, Inc. offers diverse and competitive health plan options for medical, dental, vision, and life insurance. MGE also offers a 401(k) plan that allows our employees to save for their future through pre-tax or Roth 401(k) deferrals. We support a work-life balance and offer vacation accrual for non-exempt employees and a flex-time vacation policy for exempt employees. Lastly, we have 9 paid company holidays for our full-time employees.

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