Sr. Executive Assistant

As the Senior Executive Assistant to the CEO, you will be a pivotal supporting member of the leadership team, providing strategic support to ensure the seamless operation of the organization. Your responsibilities will encompass managing the CEO’s schedule, coordinating communications and meetings, handling confidential information, and driving initiatives to enhance organizational efficiency and effectiveness.

QUALIFICATIONS AND COMPETENCIES:

• Proficient in using modern productivity tools and software, including MS Office Suite, project management platforms, and conferencing tools like Microsoft Teams and Zoom.
• Strong analytical skills with the ability to perform financial analysis, create reports, and identify operational efficiencies.
• Excellent communication, collaboration, and leadership skills, with a proven track record of mentoring and developing teams.
• Ability to adapt to changing priorities, take initiative, and drive process improvements.
• Uphold confidentiality, professionalism, and integrity in all interactions and tasks.
• Bachelor’s degree in business administration or related field
• Certified Paralegal – CLA

EXPERIENCE:

• Minimum of 10+ years’ experience directly supporting senior management.
• Extensive experience in scheduling travel arrangements, calendar management, and task prioritization
• Prior experience working in a legal environment, supporting legal executives or attorneys.
• Familiarity with legal terminology, document preparation, and legal research methodologies

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties the employee is:

• Constantly required to sit, and to reach to use computers and other office equipment.
• Constantly required repetitive movements of wrists, hands, and/or fingers.
• Occasionally required to stand for extended periods.
• Occasionally required to lift up to 25 pounds.
• Occasionally required to reach overhead and frequently reach at/below shoulder level.
• Occasionally required to operate a motor vehicle.

For this summary, occasionally is used to represent up to 1/3 of the time given to the workday, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

ESSENTIAL FUNCTIONS:

• Strategically manage the CEO’s schedule, including prioritizing meetings, conferences, and travel arrangements to align with corporate objectives.
• Act as a liaison for CEO communications, handling phone calls, emails, and interactions with partners, and contributing to monthly Board meetings with insightful reports and presentations.
• Provide guidance and oversight to a team of Executive Assistants and Office Administrators, fostering a culture of excellence, collaboration, and professional development.
• Oversee budget administration, financial statement preparation, and analysis to support decision-making processes and identify cost-saving opportunities.
• Develop and maintain company policies and documents, ensuring compliance and an organized filing system.
• Collaborate cross-functionally to streamline administrative procedures, improve departmental systems, and enhance overall operational efficiency.
• Organize and coordinate corporate events, always maintaining a high level of professionalism and confidentiality.
• Conduct research, prepare documents for review and presentation, and coordinate facility management matters.
• Regular and reliable attendance on a full-time basis [or per posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties the employee is:

• Constantly required to sit, and to reach to use computers and other office equipment.
• Constantly required repetitive movements of wrists, hands, and/or fingers.
• Occasionally required to stand for extended periods.
• Occasionally required to lift up to 25 pounds.
• Occasionally required to reach overhead and frequently reach at/below shoulder level.
• Occasionally required to operate a motor vehicle