Address
Form of workBigBear.ai is seeking an experienced and skilled Executive Assistant to support our Chief Executive Officer (CEO), providing comprehensive executive administrative support and serving as a liaison between the CEO and both internal and external partners.
This position is based out of the Chicago/Naperville IL area. Travel with the CEO and regular face to face interaction are the expectation.
What you will do
Task Management:
Anticipate needs and proactively address issues to optimize the CEO's productivity.
- Manage complex, fluctuating calendars, travel, expenses, meetings, email, briefings, and tracking of interactions/follow ups on behalf of the CEO
- Prepare detailed itineraries and ensure travel logistics are seamless.
- Process and reconcile travel-related expenses, ensuring timely submission and accuracy.
- Organize and facilitate executive events sponsored by the CEO
Communication:
Act as primary point of contact between the CEO and internal/external stakeholders (investors, analysts, partners, board members, and customers) in building and maintaining positive relationships.
- Collaborate with other team members to create and deliver content to CEO via PowerPoint and briefing documents
Problem Solving:
Identify and resolve issues independently, demonstrating a high level of problem-solving skills.
Must be able to pivot quickly and adapt to new tasks, projects, or challenges that may arise at short notice. Handle stressful situations, tight deadlines, and unexpected changes with composure.
- Handle confidential information with discretion and professionalism.
- Other duties as assigned by the CEO.
- Bachelor's Degree and minimum 8 years of experience as an Executive Assistant, with specific experience supporting executives at the C-suite level
- Strong organizational skills with the ability to prioritize tasks and successfully manage multiple projects simultaneously
- Experience as a liaison between senior executives
- Event planning experience
- Experience interacting with a Board of Directors
- Strong attention to detail and accuracy, with the ability to organize around complex tasks and drive execution.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Proficiency with the Microsoft Office Suite to include Excel and PowerPoint
- Project Management Experience
- Previous experience supporting an organization with stakeholders in multiple locations
- Experience supporting a public company
BigBear.ai delivers AI-powered analytics and cyber engineering solutions to support mission-critical operations and decision-making in complex, real-world environments. BigBear.ai's customers, which include the US Intelligence Community, Department of Defense, the US Federal Government, as well as customers in manufacturing, healthcare, commercial space, and other sectors, rely on BigBear.ai's solutions to see and shape their world through reliable, predictive insights and goal-oriented advice. Headquartered in Columbia, Maryland, BigBear.ai is a global, public company traded on the NYSE under the symbol BBAI. For more information, please visit: http://bigbear.ai/ and follow BigBear.ai on Twitter: @BigBearai.
Employment Type: OTHER
