Executive Assistant To The President & Ceo

Brightpoint(formerly known as Children's Home & Aid)invites you to join our team of mission-driven staff who share a common vision: an equitable world where all children and families thrive in strong communities. As a leader in the human services sector for 140 years, we aim to advance the well-being of children by investing in families and strengthening communities through data-informed, collaborative, and preventative solutions.
The Executive Assistant will provide support to the daily operations of the President & CEO ensuring seamless coordination and support in all aspects of their day-to-day operations. As an Executive Assistant to the President& CEO, will play a pivotal role in optimizing the productivity and effectiveness of our President & CEO, contributing directly to the success of our organization's mission and goals.
Core Responsibilities and Essential Job Functions:
Executive Office Management

• Efficiently manages the CEO's schedule, including arranging meetings, conferences, and appointments, while prioritizing conflicting commitments and ensuring optimal time management.
• Anticipates the CEO's needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc.
• Works closely with the CEO and, Chief of Staff and other executive team members to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
• Serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Drafts correspondence on behalf of the CEO as needed.
• Supports the executive team with internal and external meetings, including managing logistics such as catering, set-up, equipment, and other coordination.
• Participates as an adjunct member of the Executive team including assisting in scheduling and preparing minutes for all meetings.
• Builds and maintains positive relationships with key stakeholders, both internally and externally.
• Assists with travel arrangements and appointments as needed. Plans, coordinates, and manages travel, including flights, accommodations, ground transportation, and itineraries.
• Monitors and manages expense reports, reimbursements, and invoices for the CEO, ensuring compliance with company travel policies and other expense related procedures.
• Attends appropriate Brightpoint events, programs and meetings when needed.

Board Management

• Serves as Board liaison and assistant secretary to the Board of Trustees, the Foundation Board, Board Committees, and Ad hoc committees.
• Prepares and manages all logistics for Board meetings; schedules meetings; drafts agendas; and develops, compiles, and distributes presentation materials.
• Prepares accurate and timely minutes of all Board, Committee and Ad hoc Committee meetings, and maintains all board records and resolutions.
• Assists CEO with preparation of special correspondence to the Board, some of which are confidential in nature.
• Supports Board recruitment process and coordinates due diligence process, materials development, and tracking.
• Coordinates Board orientation process including onboarding and orientation materials for New Trustee.

Standard Responsibilities:

• Adheres to all policies and procedures as outlined in the Brightpoint Employee Handbook.
• Participates in regular supervision and staff meetings as required by department.
• Attends required trainings.
• Performs other duties as assigned.

Candidate qualifications:

• Bachelor's degree in Business Administration, Marketing, Communications, or Project Management or related field required.
• Minimum of 5+ years related experience supporting C-Suite executives, required.
• Strong understanding of inclusive leadership principles, relationship-based leadership models, and their application in diverse organizational settings.
• Proven ability to handle confidential information.
• Excellent written and verbal communication skills with the ability to adapt to communicate with diverse groups (parents, employees, state/federal officials, politicians, donors, trustees etc.)
• Exceptional project management and organizational skills, and the ability to manage multiple priorities in a complex environment.
• Demonstrates initiative, consistent follow-through, and the ability to work independently. Demonstrates critical thinking and problem-solving skills.
• Demonstrates attention to detail.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.

Job details:

• Compensation: Range starts at $85,000 per year. Offers are commensurate with experience.
• Benefits: Medical/dental/vision insurance, 3+ weeks paid time off in the first year including the week between Christmas and New Year's Day (PTO increases with tenure); 11 paid holidays, supplemental insurance options, 401(k) with match (more benefits details here).
• Location: 200 West Monroe Street (downtown Chicago loop).
• Schedule: Full-time; Hybrid (remote/in office one totwo days per week).
• Student Loan Forgiveness: Brightpoint is an approved agency for Public Service Loan Forgiveness (PSLF).

Screenings:

• The applicant must submit to a criminal background check and a child abuse and neglect screening and maintain a cleared status throughout employment.

Additional Requirements:

• Occasional travel locally and to other locations in the state, including occasional overnight travel for conferences or other meetings.
• Ability to work non-traditional work hours as needed to attend business-related events or training.

Where you work matters.
We believe that by building diverse and inclusive teams of passionate advocates for youth and families, we can continue to show up for Illinois families, putting those families at the center of every decision, and strengthening the communities where we all work, play, and live together. (More about who we are here.)
We invite you to become an active member of a team that supports, inspires, and challenges each other, and grow your career in an organization that celebrates emerging leaders and provides development and learning opportunities aligned with your individual goals and aspirations. If you are looking for an opportunity to do meaningful work, including raising your unique and authentic voice to disrupt the systemic inequality impacting children and families, we encourage you to apply today.
Click here to review our agency's Blueprint for Impact.
Brightpoint is committed to the principles of Equal Employment Opportunity and Affirmative Action. All employment activities are conducted in an equal and equitable fashion. The Agency prohibits employment discrimination on the basis of race, color, gender, age, religion, disability, national origin, ancestry, sexual orientation, gender identity, gender expression, marital status, parental status, veteran status, source of income, and any other legally protected category in the recruitment, selection, hiring, determination of salary level and benefits, promotion, demotion, layoff, termination, and other terms and conditions of employment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)