Executive Assistant To Ceo

TITLE:                        Executive Assistant
REPORTS TO:             Chief Executive Officer
JOB POSITION:          Full Time, Exempt
LOCATION:                 Des Plaines, IL 60016 (Chicago Area)
We Preserve the Planet to Protect the Future.
About Sterling Labs:
Located in the Chicagoland area, Sterling Labs is a growing organization at the forefront of environmental and specialty testing services across the United States. For clients and employees alike, Sterling Labs is a trusted partner in expanding horizons, driving innovation, and fostering long-lasting relationships. By investing in cutting-edge technologies, equipment, and workforce development, Sterling Labs continually enhances testing capabilities to maintain its position as industry leaders. By prioritizing sustainability and environmental responsibility, Sterling Labs takes great pride in contributing to a greener future. Come join our team!
Position Overview:
The Executive Assistant will serve as an essential team player and driver of the CEO and management team’s success. Organized, professional, and detail-oriented, the Executive Assistant will ensure on-time and on-track execution of key initiatives across the organization. In a dynamic, fast-paced environment, the Executive Assistant will be an exceptional communicator that prioritizes schedules and tasks to meet executive goals. The ideal candidate will be able to independently solve problems, take initiative, and motivate cross-functional team members at all levels of the organization.
Key Responsibilities:
Underscored by professionalism and an acute eye for detail, the Executive Assistant will complete tasks including but not limited to:

• Manage and optimize calendars for the CEO and management team by anticipating needs, navigating conflicts, and incorporating changes.
• Prioritize and structure the CEO’s responsibilities by tracking important timelines and due dates, ensuring meeting preparation, compiling follow-ups, and looking around corners to avoid potential challenges.
• Scribe and synthesize meeting notes to actively isolate key action items; track updates and progress through to completion.
• Book all travel arrangements, including itineraries, transportation, lodging, dining, travel documents, and expense reports.
• Plan and produce key meetings and company events from top-to-bottom, including attendee management, food, premises, and budget.
• Manage vendor relationships and work with team members to assemble materials related to specific requests.
• Initiate and execute special projects and workstreams (e.g., internal and external programs, implementing tools and resources, etc.); collaborate across departments to inspire progress and ensure quality, on-time results.
• Respond promptly to CEO and management, key customers and vendors, and other important relationships to underscore core company value of turnaround time.
• Draft, format, and proofread materials for spelling, grammar, layout, and typographical errors.
• Exercise extreme discretion and tact when handling confidential and company-sensitive information.
• Occasionally attend to personal matters and appointments, enabling leadership to focus fully on the business.
• Other duties as assigned.

Key Qualifications:

• 3-7+ years of experience as an Executive Assistant, Administrative Assistant, Recruiting Assistant, Office Manager, or similar function.
• Believes that “no job is too big or too small;” is dynamic, adaptable, and excited by new challenges.
• Exceptionally organized with polished project management skills to consistently achieve deadlines.
• Multi-tasker extraordinaire: able to balance multiple initiatives simultaneously and rapidly adapt to changing circumstances.
• A self-starter with a “can do” mentality: can work independently to formulate a plan with limited direction.
• Proven track record of collaborating with teams that did not directly report to you, with glowing reviews from team members.
• Actively shares one’s own perspective with executive presence and respect.
• Strong communication and writing skills with meticulous attention to detail.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word); project management software experience a plus.
• Occasional travel (<5%) may be required to events, conferences, or meetings.

Benefits:

At Sterling Labs we value our employees and recognize them as the driving force behind our success. We strive to create a supporting and inclusive work environment. We know that well-being of our employees is directly related to their productivity, that is why we offer a comprehensive benefits packet for our full-time employees, that includes:

• Healthcare benefits: Medical, Dental and Vision insurances
• Financial planning: 401(k), Life insurance, Short-term and Long-term disability insurances.
• Work-Life Balance Benefits: Paid Time Off (including 20 days of PTO, sick leave, and holidays).

Why Sterling Labs?
Sterling Labs is committed to providing our clients with high-quality, reliable, and efficient testing services. Our analytical data has a tremendous impact on protecting human health and the environment. From our Chicagoland labs, we offer extensive nationwide support to both federal agencies and local, private businesses across the U.S.
We are seeking highly motivated people who want to invest in their skills and career, be rewarded for initiative, and thrive in a collaborative environment. At Sterling Labs, we value teamwork, continuous improvement and growth, and empowered ethical decision-making.
Our Core Values:

• We strive for Integrity in Everything We Do. We're honest and transparent in our actions and decisions.
• We are Customer-Focused. We prioritize our customers' needs and value their feedback.
• We are Never Satisfied and are dedicated to continuous improvement. We always seek ways to improve and adapt to changing needs.

Thank you for your interest in Sterling Labs and we look forward to receiving your application for this position.

EEO STATEMENT:

As an Equal Opportunity Employer, Sterling Labs does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

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