Executive Assistant To The Ceo Gallagher Specialty Division-Americas

Intro
Welcome to Gallagher - a global leader in insurance, risk management, and consulting services. With a growing team of more than 45,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it's with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.
We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.
Responsibilities
The Specialty Division comprises Gallagher's wholesale and affinity brokerages, as well as niche specific solutions, including alternative risk management, capital solutions, and specialty risk transfer (Artex.)
The Executive Assistant provides high-level administrative support in a one-on-one working relationship with the Global CEO, Gallagher Specialty. The Executive Assistant also serves as a liaison to members of the Specialty Division Senior Leadership team, and partners closely with Gallagher Corporate Executives and Senior Executives in other Gallagher divisions. The Executive Assistant must be creative and will enjoy working within an entrepreneurial environment.
Key Relationships

• Reports to the CEO, Specialty Division, Americas
• Strong relationships with Specialty Division Leadership, including but not limited to CEOs of Risk Placement Services, Gallagher Affinity and Artex
• Strong relationships with functional leadership, including but not limited to IT, Human Resources, Operations and Finance

Essential Duties

• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of the CEO's daily needs and long-term objectives.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and distribute correspondence for internal announcements, leadership meetings, and groups critical to the CEO.
• Manage the CEO's schedule and contacts. Protect the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Represent the company and the CEO in a positive light through great follow-through skills and sound judgment:
• Manage sensitive matters with a high level of confidentiality and discretion.
• Respond promptly to emails/texts/phone calls, occasionally outside normal business hours.
• Welcome the CEO's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Complete ad hoc projects as assigned, sometimes including personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues

Critical Competencies for Success
Capable Partner

• Able to identify and solve problems.
• Strategic aptitude with an ability to think broadly, understanding needs and objectives of the Specialty division CEO as they relate to the broader environment of Gallagher.
• Capable of functioning effectively in a fast-paced environment.
• Well-developed business judgment; innate business acumen.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Flawless use of discretion, confidentiality, and good judgment with regard to C-Level matters.
• Able to anticipate needs of the CEO, offering suggestions for collaboration, follow-up, and outreach initiatives.
• Exercise good judgment in all situations; able to balance multiple priorities.
• Committed to excellence.

Technical Skills

• Strong office management skills, including management of digital documents, scheduling, and office systems. Advanced proficiency in PowerPoint (written presentations for a senior audience), Microsoft Word, Excel, etc.)

• Able to organize, lead and complete assigned projects on time.

Interpersonal Skills

• Strong verbal and written communication skills, such that interaction with both internal and external parties is handled with a high level of professionalism and in a manner that reflects positively on the CEO and the organization.
• Demonstrated ability to work independently with limited guidance.
• Demonstrated ability to interact with senior leadership.
• Commitment to professional and personal growth

The Gallagher Way
Champions Gallagher's values and culture. Exemplifies the tenets of The Gallagher Way; engages, participates and collaborates with others.
Qualifications
Required Qualifications

• Associate or Bachelor's degree preferred
• 5 - 10+ years of related experience required in working in an Executive Assistant role supporting C-Level executives
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and global meetings

Additional Information
Click Here to review our U.S. Eligibility Requirements
We offer competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function), training programs, matching gift program, and more.