Executive Assistant To President & Ceo

TITLE:Executive Assistant to President & CEO

Special Olympics Illinois is a not-for-profit sports organization offering year-round training and competition in 18 sports to a community of more than 55,000 traditional athletes, Young Athletes, Unified partners, coaches, volunteers, and more. It strives to be a global leader in shaping a culture where people with and without intellectual disabilities are fully integrated into the community by providing year-round opportunities in competitive sports, health education, leadership and personal development. As a part of the Special Olympics Illinois team, you’ll join an energetic and hard-working group of individuals committed to transforming the lives of those we serve.

Position Overview

Special Olympics Illinois is actively recruiting for the role of Executive Assistant to President & CEO. The Executive Assistant is primarily responsible for providing support to the President & CEO to help ensure Special Olympics Illinois is achieving the Core Four objectives. This position carries out all administrative functions of the President & CEO’s office.

This position will be based preferably in Chicago, IL and possibly in Normal, IL.

Primary Duties and Responsibilities

• Upholds a strict level of confidentiality including the handling of legal documents and correspondence
• Coordinate executive communications, including taking calls, responding to emails, drafting correspondence, and interacting with constituents
• Organizes and supports all Board and Executive Committee meetings including taking minutes
• Manages and maintains correspondence for the Board of Directors and the Foundation Board
• Responsible for logistics for Board meetings, Executive Meetings, and Leadership Team Meetings throughout the year, including meeting with vendors and managing the budget for those meetings
• Schedules meetings/appointments for the President & CEO
• Manages travel for the President& CEO and as needed for Board members and sponsors
• Gathers data and prepares reports as directed by the President & CEO
• Files expense reports for President & CEO
• Processes invoices for payment that come through President & CEO’s office
• Maintains professional and technical skills necessary to carry out the responsibilities of the position
• Works collaboratively with the Leadership Team
• Provides excellent customer service as needed for constituents and staff
• Participates as needed in special projects

Preferred Qualifications

• Bachelor’s degree strongly recommended
• Excellent, adaptive computer skills including proficiency with Microsoft Office products
• Ability to work independently without close oversight, but also a team player who productively engages with others at varying levels of seniority within and outside Special Olympics Illinois
• High energy and passion for Special Olympics mission
• Meets all team deadlines and responsibilities, listens to others and values opinions, helps team to meet goals, welcomes newcomers and promotes a team atmosphere
• Strong organizational and time management skills with exceptional attention to detail
• Customer focus for internal and external constituents
• Excellent communication skills, both written and oral

Work Schedule & Requirements

• Reports to President & CEO
• Based at Chicago Regional Office or State Headquarters Office in Normal, IL
• Attendance may be required at events, both outdoor and indoor
• Periodic independent travel required, primarily in-state, including some overnight and weekend travel as an essential function of position
• Monday through Friday with evenings and weekends as the position demands
• While performing the duties of this job, the employee is regularly required to walk, talk, and hear; the employee is frequently required to stand
• Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
• Close visual acuity required to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; operating motor vehicles
• First Aid/CPR Training and Certification required; must be able and willing to effectively administer First Aid/CPR on-site during events
• Valid driver’s license and proof of insurance required
• Class A Registration and clear results of a background check required
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Benefits

This full-time position includes an excellent compensation and benefits package including health, dental, vision, life, voluntary disability insurance, a retirement savings plan with company match, generous paid time off benefits, and more.

Special Olympics Illinois is committed to building a diverse, creative, engaged, collaborative, and hard-working team that is dedicated to our athletes, our communities, and each other. Our employees are our most valuable asset, and we aim to create a positive atmosphere where employees feel valued and fulfilled. We truly want people to love working here, and we strive to create a culture that allows for growth, opportunity, and fun.

Special Olympics Illinois is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.