Executive Assistant (Part-Time)

JOB SUMMARY

Are you an organized and detail-oriented professional with experience in legal support or executive assistance? We are seeking a dynamic Part-Time Executive Assistant to join our team. This role is ideal for candidates who have previously worked as a Paralegal or Executive Assistant to an Attorney, particularly those with exposure to real estate legal or property transaction.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
AU students are not eligible for TES.

MINIMUM QUALIFICATIONS

• Experience as a Paralegal or Executive Assistant to an Attorney, particularly those with exposure to real estate legal or property transaction.

Expectations:

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Accuracy in document preparation and data entry.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with professionalism.
• Available to assist in the afternoons on select days each week.

DESIRED QUALIFICATIONS

• Previous work as a Paralegal or Executive Assistant in a legal or real estate context is highly desirable.
  Posting Detail Information

• Scheduling and Calendar Management: Coordinate appointments, meetings, and travel arrangements for executives. Ensure efficient time management.
• Email and Communication Handling: Prioritize and respond to emails, phone calls, and inquiries on behalf of the executive.
• Document Organization: Maintain records, organize legal documents, and manage filing systems.
• Meeting Support: Attend meetings, take detailed notes, and prepare summaries or action items.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
• Research and Analysis: Research legal matters, real estate transactions, and industry trends.
• Administrative Tasks: Handle expense reports, invoices, and other administrative duties.
• Confidentiality: Maintain strict confidentiality regarding sensitive information.