Executive Administrative Assistant

Position Summary

Performs high-level administrative support to the President’s office and other executive administrators. Facilitates difficult-to-complex projects and programs in the President’s Office. Works independently, exercises judgment, maintains confidentiality, takes initiative, and provides quality customer service to administrators, staff, faculty, students, and constituents of the college.
Salary Schedule: Appropriate placement on Salary Schedule E1 01 $55,038 - $72,188 based on experience.

Essential Duties and Responsibilities

Demonstrates the highest standards of diplomacy, confidentiality, ethics, loyalty, honesty, integrity, and sound judgment.

Receives calls and visitors per office policy, screens and processes incoming correspondence, schedules meetings, and manages the President’s calendar.

Performs advanced administrative skills to include; drafting letters, memos, invoices, reports, and other documents for senior staff.

Creates and maintains databases; organizes and presents information in tables, charts, and spreadsheets; proofreads correspondence and documents; organizes and maintains office files and confidential files.

Arranges travel and accommodations for executives.

Serves as the first point of contact for the President’s office and facilitates all matters: filters and answers complex questions, solves problems, resolves conflict, etc.

Interprets and applies a variety of policies and procedures.

Serves as liaison between the President and the faculty, staff, students, parents, and community.

Maintains effective working relations internally and externally and attends meetings on behalf of the President, takes and records minutes, transcribes notes, etc.

Utilizes various computer software programs for administrative-related functions.

Creates requisitions and reviews incoming requisitions and business office documents for accuracy and compliance with policy.

Assists various departments as needed; provides support to the Vice-President and other executives as necessary.

Assists the President with public relations activities and with College special events.

Works with Boards, Committees, and other Departments on various projects as directed by the President.

Coordinates building/campus events, i.e. workshops, seminars, and training, for outside companies and organizations.

Serves on college committees as assigned.

Performs other duties as assigned by the President.

The Executive Administrative Assistant job description is a general statement of required major duties and responsibilities performed regularly. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by theirsupervisor. By affixing my signature below, I acknowledge that I have read, understand and can perform the essential functions of this position.Qualifications

• Bachelor's Degree in office administration, business administration or related field from a regionally accredited institution
• Minimum of three (3) years of full-time administrative experience
• Proficient computer skills, experience using Microsoft Office Suite and other administrative software applications

PREFERRED QUALIFICATIONS:

Experience working in an education setting is preferred

Experience with Ellucian Banner is preferred or related software system

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Ability to keep a positive attitude, provide excellent customer service, maintain effective

relationships

Ability to communicate effectively both orally and written

Comprehensive knowledge of institutional policies and procedures

Ability to understand and interpret policies and procedures and exercise good judgment

Ability to maintain confidentiality and safeguard information

Ability to handle multiple priorities and meet deadlines

Ability to represent the college professionally at all times

Ability to organize and prioritize duties, take initiative, learn new concepts, detail-oriented

Ability to be flexible, adaptable, and function under pressure with an orientation for team

Ability to work a flexible schedule as needed that may include days, evenings, nights, or weekends to support the needs of the President’s office.

PHYSICAL REQUIREMENTS:

Ability to lift, carry or move, pack and unpack boxes and up to 25lbs

Ability to sit for prolonged periods, type, and work on a computer

Ability to operate in a fast-paced environment and able to multi-task

Ability to travel between multi-campuses and for in-state professional development as required

Application Procedures/Additional InformationApplicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.A complete application packet consists of:A cover letterAn Online applicationA current resumeA copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.ADDITIONAL INFORMATION:Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.