Executive Assistant

PURPOSE:
We are seeking a highly organized and proactive individual to join our team as an Assistant to an Executive. As the Executive Assistant, you will play a crucial role in supporting the Executive in day-to-day tasks and ensuring the smooth operation of the Executive realm. This is an exciting opportunity for someone with exceptional coordinating and project management skills.
RESPONSIBILITIES:

• Provide high-level administrative support to the Executive.
• Prepare and organize materials for meetings, conferences, and presentations.
• Conduct research and compile data to support decision-making processes.
• Draft and edit correspondence, reports, and other documents as require
• Manage and prioritize incoming communications, including email, phone calls, and mail.
• Liaise with internal and external stakeholders on behalf of the Executive.
• Maintain and update confidential company records and files.
• Assist with the organization and coordination of company events and functions.
• Must have the ability to pivot between different tasks and projects.
• Perform safe work practices and participate in training and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards, and laws. Report all unsafe acts, unsafe conditions, and injuries to supervisor or Human Relations.

QUALIFICATIONS:

• High School Diploma

• This position prefers an Associate's Degree in Business Administration (Or related area field but not a requirement)

REQUIRED SKILLS:

• Proven experience as an executive or administrative assistant
• Strong organizational and time-management skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office suite and other relevant software applications
• Ability to handle confidential information with discretion and maintain a high level of professionalism
• Exceptional attention to detail and accuracy
• Strong problem-solving and decision-making abilities
• Ability to work independently and collaboratively in a fast-paced environment

PREFERRED SKILLS:

• A minimum of five (3) years of relevant professional experience in a Excustive Assistant Role
• German Speaking

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• Location: Vance, Alabama
• Schedule: Day Shift
• Weekly Overtime: As needed
• Weekend Work: As needed
• Assignment Start: ASAP
• Assignment End: 1 Year Contract with the potential of extension or direct hire.

DISCLAIMER:
This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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