Executive Assistant Ii

This is a hybrid role, local to the Austin, TX area.

Owls in this role will provide administrative support to CEOwl and COOwl.

• Management of complex calendar and scheduling requirements across multiple teams in varying time zones and locations, proactively resolving any scheduling conflicts
• Manage domestic and international travel
• Handle executive needs to ensure priorities are organized
• Organize, execute, and assist with Owlchemy’s team activities including preparing staff meeting agendas, all-hands meetings, off-sites, team social events
• Coordination of partner and visitor activities including reserving meeting spaces, booking catering needs, and ensuring any required documentation/agendas are completed
• Assist with the copy editing, asset gathering, deployment and organization of presentations and documents
• Track and help drive completion of contracts including follow up on outstanding items
• Serve as a point of contact for operations projects and vendors
• Serve as a point of contact with external partners and IT
• Manage business general inquiries

Requirements

• Excellent written and verbal communication skills across a variety of disciplines and levels

• Operates at a high degree of professionalism
• Exceptional at organizing themselves and others, strong attention to detail, time management, multitasking and able to prioritize for themselves and others
• Can problem solve and troubleshoot through logistic and organizational challenges
• Extensive knowledge of G Suite, JIRA, Trello, and Slack
• Basic knowledge of IT terminology and concepts
• High School Diploma or Equivalent
• 3+ years experience as an EA in the Tech or Game Development space

Preferred Education and Experience:

• 2+ years of VR, Gaming, or software development industry experience

• Appreciation of puns (or at least the ability to groan at them)

Physical Requirements:

• Owls must be able to use virtual reality headsets but are not expected to own one.

Position Type/Expected Hours of Work:

This is a hybrid full-time, 40-hours per week position. Core hours of work are Monday through Friday, 10:00 a.m. to 4:00 p.m. In-person time will be required for certain responsibilities and events.

Travel:

This position will be approximately 25% travel local to Austin, TX and approximately 5 weeks of travel per year outside of Austin, TX. Aspects of this position will include handling duties at the Owlchemy Studio in Austin, TX.

For Everyone:

We care about creating “VR for Everyone” - and that includes creating a welcoming workplace for everyone.

Owlchemy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other Skills and Responsibilities:

This job description doesn’t cover or contain a comprehensive listing of everything you might do at Owlchemy. As a small team of wildly talented individuals, we encourage career growth, exploration, and the wearing of many hats. As such, roles and responsibilities are collaborative and may change or evolve over time based on our needs and your particular skill set.

Benefits

• 20 days of vacation
• Unlimited sick days
• School loan repayment assistance
• New parent benefits
• Health/Dental/Vision Plans
• Retirement Plan