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Form of work
SalaryDo you live, sleep, eat and breathe all things organization and support? Do you learn quickly and want to help make a difference in the healthcare industry? Would you like to use your skills in a collaborative and fast-paced work environment?
If so, this may be the perfect role for you! Please review the details below and click "Apply" today if this role excites you as a potentially amazing fit!
Position Purpose:
The Executive Assistant will support c-suite leaders and perform duties such as documenting processes, ordering materials, and working on special projects as needed.
Education & Experience
- Bachelor's degree or an Associate's degree with equivalent work experience is preferred.
- 4-7 years experience in an administrative or comparable role required.
- Experience in using the following software: Microsoft Office, customer relations management (CRM) application (Microsoft Dynamics or Salesforce), virtual meeting applications (zoom, Go-to-meeting and Microsoft Teams) and Concur preferred.
Responsibilities & Essential Functions:
- Coordinate schedules for the CEO and Chief Clinical Officer
- Manager executives' calendar, including scheduling and prioritizing appointments
- Scheduling meetings with other departments
- Attend cross-functional department meetings
- Create meeting agendas
- Communicate with key stakeholders to ensure current and accurate project information
- Complete expense reports for CEO and Chief Clinical Officer
- Answer phones as needed
- Perform other administrative tasks as requested by other offices of the company
- Coordinate all travel for the CEO and Chief Clinical Officer
- Complete monthly expense reports for CEO and Chief Clinical Officer
- Manage the AvaAdmin/Coordinator Group, prepare agendas and run meetings
- Schedule retreats
- Order weekly staff lunches for all offices
- AvaSure Board of Directors support
- Manager quarterly Board of Directors Meetings
- Manage monthly OKR / Ops review meetings
- Chief Nursing Executive Advisory Board support
- Leadership support when needed
Competencies & Work Style:
- Strong in Written and Verbal Professional Communication
- Organized
- Ethical
- Consistent in Processing Detailed Information
Supervisory Requirements
None
Work Environment & Physical Demands:
- Must be able to sit for much of the workday with periodic walking and/or standing.
- Must be able to work in an office environment.
- This position is full-time.
- The position is hybrid, both in-office and remote.
- Travel within the US as needed.
Benefits & Perks
- AvaSure sponsored Medical, Dental & Vision
- Safe Harbor 401K with Employer Matching up to 4%
- HSA Employer Contributions, Employer Paid Life, Short-term and Long-term Disability, and AD&D Insurance Plans
- Flexible Time Off Plan & Paid Holidays
- Parental Leave
- Generous Tuition Assistance & Continuing Education Reimbursement available
- Employee Referral Bonus
Why AvaSure?
As the pioneer and expert in inpatient telehealth, AvaSure has provided safer environments for over 1 million patients, with over 50 million live monitoring hours. By continuing to reduce adverse events, and by optimizing workforce efficiencies for the nation's top health systems, AvaSure has consistently lowered the cost of care while providing safer, more efficient healthcare for everyone.
Diversity creates a healthier work environment: AvaSure is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
