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Form of workThe Janssen Global Commercial Strategy Organization (GCSO) is recruiting for an executive administrative assistant, located in Raritan, NJ. This position may require up to 10% travel.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
This position will provide outstanding administrative support and assistance to the Worldwide Vice President for Neuroscience. The role is an exciting and busy one!
Key Responsibilities
- Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
- Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
- Closely partner with internal teams to build and distribute pre-reads and training materials
- Domestic and international travel arrangements
- Track communications and capture analytics
- Event coordination
- Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, Global Connect, Workday, Our Source, e-marketplace
- Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
- Achieve results in the absence of day-to-day mentorship
- Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
- Maintain office environment and serving as single point of contact for facilities
- A minimum of a high school diploma is required. An advanced degree is preferred.
- A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
- Ability to anticipate executive needs and collect or prepare information for executive review and action is required.
- Strong organizational skills and attention to detail is required.
- Experience supporting a large organization is highly desired
- Experience with Zoom and/or Microsoft teams is highly desired.
- The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
- Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
- Excellent communication skills are required.
- Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
- Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises is required.
- Ability to innovatively lead a large organization in planning for international meetings is highly desired
The base pay range for this position is $59,850 to $96,600.
This job posting is anticipated to close on February 23, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.
Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.
Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
This position is eligible to participate in the Company's long-term incentive program.
Employees are eligible for the following time off benefits:
- Vacation - up to 120 hours per calendar year
- Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year
- Holiday pay, including Floating Holidays - up to 13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .]
