Executive Assistant

Position Summary:

This position will be responsible for the general administrative and clerical support to senior leadership as well as coordination and performance of multiple tasks within the department. A high degree of discretion and professionalism are expected, as well as strong organizational skills, creativity, and the ability to anticipate and address needs of the team. The successful candidate will be detail oriented and self-motivated to bring improvements to the department as they are identified. Finally, this person will work with and coordinate a wide range of people and job levels, both internally and externally, and should have strong communication and influence skills.

Primary Responsibilities

• General administrative office duties including calendar / meeting management, capturing meeting minutes, expense reporting, assistance with on/offboarding employees, ordering supplies for the department, and other administrative duties as assigned.
• Ensure that the leader is prepared for meetings by providing applicable documents in advance of the meetings to allow for sufficient review.
• Aligns risk and control processes into day-to-day responsibilities to monitor and mitigate risk; escalates appropriately
• Coordinate business travel arrangements, including the timely preparation and submission of expense statements.
• Track and send reminders for various department deliverables.

Qualifications

• 5 or more years’ administrative and secretarial experience with 2 years supporting senior executives.
• Demonstrate excellent PC skills with proficiency in the use of Microsoft Office (e.g., Word, PowerPoint, Excel, MS Project Manager, Access) and e-mail/calendar software
• Experience working with purchase orders, payments, and employee management systems desired

Job Type: Contract

Pay: $40.00 - $45.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Day shift

Application Question(s):

• Do you have experience working with purchase orders, payments, and employee management system?
• Describe your experience as an Admin Assistant elaborating your secretarial experience along with supporting senior executives

Ability to Relocate:

• Jersey City, NJ: Relocate before starting work (Required)

Work Location: In person