Executive Assistant

Responsibilities

• Acting as the administrative point of contact between the CEO and internal/external clients and staff
• Undertaking the task of managing the calendar and appointments for the CEO
• Handling CEO’s requests and projects appropriately

Job brief

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO and the company.

Responsibilities

• Act as the point of contact between the CEO and internal/external clients and staff
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and projects appropriately
• Maintain calendar, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Develop and carry out an efficient documentation and filing system
• Oversee staff tasks
• Fill in for other positions/tasks as needed

Requirements

• Proven experience as an executive administrative assistant, senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Spanish language required - bilingual candidates strongly encouraged to apply

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely

• No

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• Autonomous/Independent -- enjoys working with little direction

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Relocate:

• Isanti, MN 55040: Relocate before starting work (Required)

Work Location: In person