Executive Administrative Assistant

Job Type
Full-time
Description
We are seeking a qualified, high caliber Executive Administrative Assistant to join us and work directly with our COO and VP of Construction, the open position is based in Mankato, MN at the Corporate Office. You will work alongside the COO and VP of Construction on operational projects, communications, meeting schedules and most importantly document management and organization.
We will provide you with a unique and challenging opportunity to grow and further develop your competencies while helping to improve the company's infrastructure. You will also have the opportunity to work closely with different departments, be in touch with our senior leaders and employees, and develop strong institutional know-how and a diverse skill base.
What you should enjoy doing:
You enjoy providing high level, advanced, diversified, and confidential executive support to the COO and VP of Construction. You are a key player in maintaining the rhythm of the business through proactive planning and execution of administrative support to ensure a seamless experience.
Principal Responsibilities
• Support long-term and medium-term business goals and planning to ensure the most effective progress on key priorities.
• Draw on your experience, insight, and judgment to assess complex and often high impact challenges, and recommend solutions that support decision making within operational guidelines.
• Combine flexibility with on-time delivery in a dynamic working environment, you ensure the highest standard of accuracy, efficiency, and deliverables.
• Organize and prepare internal and external meetings: executive and management meetings, interviews, and events, and be part of planning key company events.
• Track and support the COO and VP of Construction to drive the completion of key deliverables and follow-up on outstanding items.
• Manage complex calendaring and facilitate the integration and prioritization of business activities.
• Support operations staff with regards to additional duties for enhancing quality of life for the office and fostering a strong collaborative environment.
• Contribute to internal projects as assigned and take over additional tasks as needed.
Requirements
What we look for:
We are looking for somebody who is creative, smart, agile, a doer, and enjoys working in an multi-facted, dynamic environment that is team-driven, results-driven, and service-oriented.
You should have the following profile:
• A minimum of 5-years Executive Assistant experience preferably in construction industry
• Ability to work autonomously and proactively, think three steps ahead with a passion to serve others. A creative thinker with a team-oriented and growth mindset.
• Expertise in calendar management, flawless execution of administrative activities, high attention to detail, organization, and process.
• Strong communication, stakeholder management and problem solving skills.
• Maintain stable performance under pressure with sound judgment, solution-mindset and flexibility in balancing competing priorities.
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
• Expert level working experience in Google Suite, Microsoft Office as well as virtual collaboration tools.
• Fluent in English with excellent written and verbal communication skills.
• Willing to work in various environments from office, job site locations, client locations, and community events, etc.
What we offer:
• Great people around you - Work in an rapidly growing environment with like-minded people in a unique mix of young and experienced colleagues that strive for quality, impact, and team success.
• Collaborative work environment - Take responsibility for projects in a well established company that celebrates excellence in work.
• Impactful work & great opportunity to shape the company - See your own impact on how things are done at APX and capture the opportunity to shape the future of the company.
• Steep learning curve & intellectually stimulating work - Embark on a career in a fast-paced environment that provides challenging and stimulating work and related developmental guidance and support.