Office Manager and Executive Assistant to CEO

We are looking to hire an Office Manager And Executive Assistant to the CEO to join our team! You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:

Bookkeeping

Accounts Receivable

• Client payments (cash, check, credit card)
• Payment list management
• Auto-Payment list and binder management
• Entering client payments (QB)
• Invoicing clients from fee agreements and charge sheets (QB)
• Monthly billing (QB)
• Client collection calls/emails
• Balance write-offs

Accounts Payable

• Vendor account management
• Paying vendor accounts
• Entering bills and payments (QB)

General

• Recording all deposits (QB)
• Entering all bank and credit card charges (QB)
• Filing Accounts Receivable
• Filing Accounts Payable
• Generate financial reports as needed
• Daily cash and checking account management
• Loan management (PayPal Working Capital, SBA, PPP, EIDL)
• Prepare all documents and forms for tax filing

Administrative/HR

• Payroll
• Expense reimbursements
• Employee onboarding/exiting
• User/employee accounts admin (NetDocs, LLX, Lexis, ADP, Microsoft, Adobe, MyHours, Zoom, email)
• Medical and Dental insurance/benefit management
• First contact for any and all IT issues, printer/copier issues, phone issues, internet issues, etc.
• Work with IT on a regular basis
• Supply inventory and purchasing
• Employee recruitment/vetting/etc.
• Website editing & Facebook account management
• Travel arrangements and booking
• Firm, attorney, and notary registrations
• Employee management (annual reviews, self-evaluations, communication)
• General office organization and operation
• Point of contact for CBRE (building management)

*Assist CEO in managing Afrique-Sub-Sahara Strategies LTD (AQS) government procurement work.

Starting Salary: $25.00-$28.50/Hour