Executive Assistant

QUALIFICATIONS

• Five years of experience in administrative services preferred.
• Three years in senior care setting preferred.

OTHER SPECIALIZED KNOWLEDGE AND ABILITIES

· Thorough understanding of, or ability to quickly learn, the office equipment, record keeping systems, management information systems, and related protocols used in the organization.

· Excellent verbal and written communication skills.

· Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

· Creative problem-solving skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with proven ability to meet deadlines.

· Proficient with Microsoft Office Suite or related software.

ESSENTIAL JOB FUNCTIONS

· Exceed deadline expectations. Seek feedback and approval from supervisor on a regular basis.

· Discuss, plan and negotiate internal and external administrative work for both company and managed entities.

· Develop and maintain relationships with key team members/partners, to achieve successful completion of administrative work at company and managed entities.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Arranges travel and accommodations for executives.

· Basic office management duties, including ordering supplies and ensuring a clean and organized environment.

· Serve as a support to other administrative staff in the completion of all administrative work for the company andmanaged entities.

· Maintain the organization’s administrative policies and procedures manual with assistance and approval from Operations Leaders.

· Support the organization’s compliance with applicable health, building, zoning, safety licensing and certification requirements and laws.

• Performs additional duties as assigned by leadership.

Physical & Mental Requirements

· Must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

· Must be able to work from the main office.

· Must be able to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

· Must have the ability to regularly sit, occasionally required to kneel, crouch, climb and balance.

· Must occasionally lift or move up to 20 pounds.

· Must be able to read, write, communicate effectively. Some math skills required.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Minneapolis, MN 55401: Relocate before starting work (Required)

Work Location: In person