Address
Form of work
SalaryJob Summary
The Executive Assistant to the Chief Academic Officer (CAO) serves a key role in the Academic Division, providing high-level administrative support to the CAO. The Executive Assistant manages the complex schedule of the CAO, manages the budget, completes projects (including data analysis) and engages with key stakeholders on behalf of the CAO. The Executive Assistant staffs the CAO office and maintains a professional and welcoming environment.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
Required Qualifications
- Associate degree.
- Five (5) years of related experience.
- Ability to maintain high level of confidentiality, prioritize workloads under critical timelines, manage details, and work independently.
- Proficiency with software products including Microsoft Office products for use in collaboration, data analysis, report generation, presentations and project management.
- Experience in organizing and leading projects.
- Experience with analyzing and solving organizational and managerial issues.
- Strong written and oral communication skills.
- Ability to work effectively with staff and external constituents.
Preferred Qualifications
- Bachelor’s degree in related area.
- Experience in higher education.
- Experience in planning events.
- Experience supporting executives.
Physical Demands
Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects of up to 10 lbs.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40 hours, 52 weeks, M-F 8-5. Weekends rarely.
Salary
Pay Range is $19.92-$31.13 per hour
Job Duties
Job Duty Name
1
Description of Job Duty
Serves as liaison for the Chief Academic Officer and collaborates with internal and external stakeholders on projects, budget matters, and personnel actions.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Manages the internal operations of the Chief Academic Officer’s office, coordinating the activities and work appropriate to the division.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Coordinates the preparation, collection, and review of documents and statistical data for administrative reports; writes and/or edit text for reports and organizes reports according to specified guidelines.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Manages the CAO calendar by anticipating adjustments and blocking time as needed.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Assists in resolving student, faculty and staff concerns by making appropriate referrals.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Oversees the development and monitoring of the divisional budget and financial processes.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Establishes and maintains systems to maximize efficiency of department operations and in accordance with applicable federal law and College policy.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Coordinates academic division events, attends meetings, and serves on college committees as assigned.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
Performs other related duties as assigned.
Essential Duty?
Yes
Percentage Of Time
