Executive Assistant

EXO Freight is a logistics tech startup that is on a mission to build a technology platform to serve the open deck freight market. We're building a proprietary digital managed marketplace that connects shippers with open deck carriers. We are a team of technology and logistics entrepreneurs solving the open deck freight market.

 We are looking for an Executive Assistant to join our team. This person will strive to anticipate needs, keep things running smoothly & clear the path for the Executive team to do their best work. This person is imperative to the executive team’s success and should feel comfortable writing and communicating in the leadership’s voice so they can address and respond to day-to-day administrative tasks on their behalf, enabling them to focus on advancing the company's initiatives and goals.

What You'll Do:

• Represent the Executive(s) with leadership and across different teams.

• Build relationships with leadership team across the organization

• Onboard new employees by creating their profiles across multiple platforms, set up training sessions with various leaders, and set first-day expectations

• Admin for multiple software tools, assisting team members with issues that arise 

• Order office supplies, have an ongoing inventory of all supplies and equipment the team uses on a daily and weekly basis

• Participate in employee engagement efforts, organize office lunches, birthday/anniversary treats for team members, plan and coordinate various team events

• Point of contact for building manager, handle any and all problems that arise with the office suite 

• Arranging meetings, conferences, appointments, interviews, and complete travel arrangements as needed.

• Distributes company-wide internal communications on behalf of leadership.

• Supports the Executive(s) and management team with operations, strategy, organizational culture, and HR

• Receives and reads confidential incoming correspondence and reports 

• Maintain various records and documents for the executive(s)

• Perform other varying personal & professional administrative tasks as needed

About You:

• Must be personable and have a high level of professionalism

• You are a proactive, outside-the-box thinker with high energy 

• A passion for problem-solving and are comfortable with ambiguity

• At least 3-5 years of experience as an Executive Assistant or similar role involving high-level support.

• Ability to think on your feet to creatively solve problems as they arise, without being tasked to do so

• Must have a positive attitude, confidence, and personable 

• Strong organization and prioritization skills

• Ability to maintain confidentiality & discretion

• Strong command of the Google Suite

• Excellent verbal and written communication skills with timely and consistent responsiveness

• Availability to perform job duties outside of normal office hours, when necessary

Perks

• 100% company-paid health/dental/vision insurance

• Competitive salary

• Flexible PTO

• 401k

Location

You must be currently authorized to work in the United States on a full-time basis. We have an awesome office in downtown Royal Oak, MI and have a strong preference for candidates to be able to be in the office regularly.

 Salary range: $

Exact compensation may vary based on skills, experience, and location

EXO Freight is an equal employment opportunity employer. We evaluate qualified candidates without regard to race, color, religion, gender, age, gender identity, sexual orientation, national origin, disability, age, military or veteran status, disability, or any other legal protected characteristics.