Executive Assistant

Job Title: Executive Assistant (EA)
Reports To: CMO
Department: R&D Management
People Manager: No
FLSA Status: Exempt
Location: San Diego, CA
Position Summary
The Executive Assistant is responsible for providing comprehensive administrative support for Longboard’s CMO and the Medical Office team. The group of professionals within the Medical Office are embedded in a fun, fast-paced environment that is driven by a passion to make a difference.
Responsibilities include but may not be limited to:

• Provides general administrative and office support
• Assist with overall office administration
• Manages complex calendars and scheduling for internal and external meetings
• Prepares and manages expense reports
• Coordinate complex domestic and international travel arrangements
• Creates and edits documents, spreadsheets, and presentations
• Assists with planning and tracking departmental budgets
• Handles details of a highly confidential and critical nature
• Implements practices to increase productivity and manages interdepartmental communications
• Assist in maintaining the department's organization and culture
• Manages ad hoc projects as assigned
• Ability to be in the office 4 to 5 days a week

Minimum Requirements

• 10+ years of experience in an office setting with a minimum of 5+ years as an Executive Administrative Assistant required
• Ambitious self-starter who is highly skilled in leading office operations
• Ability to manage multiple tasks and projects simultaneously
• Ability to work with and support a multi-geographic virtual team across various time zones
• Excellent verbal communication skills
• Exceptional listening, observational, and problem-solving skills
• Exceptional time-management abilities and strong follow-through skills required
• Experience working in a fast-paced environment handling a wide range of administrative tasks with some supervision or oversite required
• Excellent organizational skills with attention to detail
• Friendly, team-oriented, collaborative, and “can-do” attitude
• Intermediate-to-advanced computer and MS Office skills (Outlook/Word/Excel/PowerPoint)
• Experience with SharePoint and conference equipment/platforms is highly preferred

About Longboard
At Longboard Pharmaceuticals, our mission is to enhance the lives of individuals battling profound neurological conditions. Collaboratively, we foster an inclusive company culture and an inviting environment that we take immense pride in. We actively seek dynamic, talented, and dedicated individuals to join our team.
Pay Transparency
The expected salary for candidates who work in La, Jolla, CA is $110,000.00 - $130,000.00. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Longboard Pharmaceuticals, Inc is a multi-state employer and will consider candidates based in remote work locations.
Benefits
At Longboard, we prioritize the well-being and satisfaction of our employees, understanding that benefits play a crucial role in their overall compensation and life quality. We take pride in providing a robust suite of benefits designed to safeguard the health and happiness of our team members, their families, and their lifestyles.
Our benefits currently include:

• Competitive compensation package including bonus opportunities and stock options
• Medical, Dental & Vision Plans
• 401(k) Plan, including company match with immediate vesting
• Flexible Time Off, including one week off in the summer and one week off around December holidays
• 11 paid company holidays per year
• An opportunity to do truly meaningful work to make a lasting impact
• Longboard Perks (on-site gym, garage parking, company-sponsored events, etc.)
• Flexible spending account for medical care
• Life insurance, short and long term disability plans

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